Sales & Purchase Coordinator

Black & Grey HR; Dubai; On-site; AED 89,000 - 134,000; Full time

Benefits offered by this job

Salary + Benefits

Job summary

Black & Grey HR is hiring a dynamic Sales & Purchase Coordinator to support trading operations in PU chemicals and industrial raw materials in Dubai, UAE. The role requires coordinating orders, documents, and payments with international suppliers and customers, ensuring timely delivery and accuracy.

Ideal candidates have 2–5 years of experience in sales/purchase coordination or international trade, with exposure to UAE markets and familiarity with shipping docs, ERP systems, and MS Excel.

Qualifications

• 2–5 years of experience in sales/purchase coordination or international trade.
• Experience in Dubai/UAE is a plus.
• Exposure to PU chemicals or similar raw materials is preferred.

Responsibilities

• Coordinate purchase orders with international suppliers, including pricing, quantities, delivery timelines, and payment terms.
• Prepare sales orders, contracts, proforma invoices, and other commercial documents.
• Liaise with customers, suppliers, freight forwarders, and internal teams to ensure smooth order execution.
• Manage shipping schedules and track ETD, ETA, and container movements.
• Prepare and verify trade documents (invoices, packing lists, Bills of Lading, COAs, SDS/MSDS).
• Coordinate with logistics and clearing agents for shipment clearance.
• Track customer receivables and follow up on overdue payments.
• Monitor supplier invoices and payment deadlines (TT, LC).
• Maintain accurate sales, purchase, shipment, and payment records.
• Provide regular updates on pending orders, shipment status, and supplier commitments.

Skills

Sales coordination

Purchase coordination

International trading

Import/export operations

English proficiency

Tools

MS Excel

ERP systems

Job description

Job Location: Dubai, United Arab Emirates

Work Mode: On-site

Date Posted: 19 October 2026

Job Reference/ID: 546377000086257907

Job Description / Role:

Black & Grey HR is hiring for a globally recognized manufacturing company. We are looking for a dynamic and results-driven Sales & Purchase Coordinator to support the client’s trading operations in PU chemicals and industrial raw materials.

Key Responsibilities:

• Coordinate purchase orders with international suppliers, including pricing, quantities, delivery timelines, and payment terms.
• Prepare sales orders, contracts, proforma invoices, and other commercial documents.
• Liaise with customers, suppliers, freight forwarders, shipping agents, and internal teams to ensure smooth order execution.
• Manage shipping schedules and track ETD, ETA, and container movements.
• Prepare and verify trade documents, including commercial invoices, packing lists, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• Coordinate with logistics and clearing agents to ensure timely documentation and shipment clearance.
• Track customer receivables, follow up on overdue payments, and maintain updated collection reports.
• Monitor supplier invoices and payment deadlines, coordinating TT, LC, and other payment arrangements with the accounts team.
• Maintain accurate sales, purchase, shipment, and payment records.
• Provide regular updates on pending orders, shipment status, outstanding payments, and supplier commitments.

Experience Required:

• 2-5 years of experience in sales coordination, purchase coordination, international trading, or import/export operations.
• Previous experience in Dubai/UAE will be an advantage.
• Exposure to PU chemicals, TDI, polyols, additives, silicone surfactants, or other industrial raw materials will be highly preferred.

Skills Required:

• Hands-on experience with shipping procedures and international trade documentation.
• Good understanding of commercial invoices, proforma invoices, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• Experience coordinating customer collections and supplier payments, including TT and LC arrangements.
• Strong communication, follow-up, organizational, and multitasking skills.
• Proficiency in MS Excel, Word, email communication, and ERP or accounting systems.
• Good command of written and spoken English.

Employment / Job Type: Full Time

Benefits: Salary + Benefits

Nationality: Any Nationality

About the Company:

UAE recruitment and human resources consultancy supporting startups, small businesses, and corporates across the Gulf. The firm offers permanent and contract recruitment, executive search, recruitment process outsourcing, and advisory work covering policy design, organisational structuring, and compensation benchmarking, spanning technology, finance, construction, engineering, healthcare, retail, logistics, and professional services.

Company Industry: Manufacturing

Department / Functional Area: Sales

Closing Date: Not mentioned (apply as soon as possible)