Sales Coordinator – Oil & Gas Trading

Black Pearl Consult; Dubai Emirate; On-site; AED 167,000 - 257,000; Full time

Job summary

Black Pearl Consult is seeking a Sales Coordinator for Oil & Gas trading in the United Arab Emirates. You will support sales, sourcing, and commercial operations, handling RFQs, costings, and supplier negotiations. The role emphasizes vendor registration and prequalification with ADNOC and major customers.

The ideal candidate holds an Engineering degree and has 3–8 years of relevant experience, with strong Excel and ERP proficiency, plus excellent English communication and analytical skills.

Qualifications

• Bachelor's degree in Engineering, preferably Mechanical, Electrical, Instrumentation, Mechatronics or a related discipline.
• 3–8 years of experience in Oil & Gas trading, industrial equipment trading or a closely related technical-commercial environment.
• Proven experience in sales coordination, RFQ management, sourcing, costing, estimation and quotation preparation.
• Proven experience in vendor registration and prequalification, preferably with ADNOC, EPC contractors or major Oil & Gas customers.
• Strong knowledge of Oil & Gas products such as valves, piping, fittings, flanges, instrumentation, electrical equipment or rotating equipment.
• Excellent English communication and negotiation skills.

Responsibilities

• Receive and review customer RFQs, technical specifications, quantities, delivery requirements and commercial conditions.
• Identify appropriate products, materials, manufacturers or suppliers to meet customer needs.
• Source oilfield and industrial products from local and international suppliers.
• Request and obtain competitive supplier quotations.
• Prepare detailed costing sheets, price comparisons and sales quotations.
• Coordinate orders through to delivery with internal teams and external suppliers.
• Support vendor registration, supplier prequalification and related documentation.
• Monitor supplier performance, pricing, lead times and product availability.
• Prepare sales reports, RFQ trackers and order-status updates.

Skills

Sales coordination

RFQ management

Sourcing

Costing

Estimation

Quotation preparation

Vendor registration

Prequalification

Negotiation

Excel

ERP systems

English communication

Analytical thinking

Multitasking

Education

Bachelor's degree in Engineering

Tools

Microsoft Excel

Word

ERP systems

Job description

Full time | Black Pearl Consult | United Arab Emirates

Posted On 10/07/2026

Job Information

Oil & Gas

Number of Positions 1

City United Arab Emirates > Dubai

00000

Job Description

Black Pearl Consult is hiring an experienced Sales Coordinator – Oil & Gas Trading to support sales, sourcing and commercial operations in UAE.

This opportunity is ideal for an Engineering graduate with 3–8 years of experience in Oil & Gas trading, industrial equipment trading or a related technical-commercial environment.

The successful candidate will support the complete quotation and order process, from receiving customer RFQs and understanding technical requirements through supplier sourcing, costing, quotation preparation, customer follow-up and order coordination.

A key requirement for this position is proven experience in vendor registration and prequalification, particularly with ADNOC, EPC contractors or major Oil & Gas customers.

About the Role

The Sales Coordinator will act as a key link between customers, suppliers and the internal sales, procurement, finance and logistics teams.

You will manage customer enquiries and RFQs, identify suitable products and suppliers, obtain and compare supplier quotations, prepare accurate costings and sales quotations, negotiate commercial terms and coordinate orders through to delivery.

The role also includes supporting vendor registration, supplier prequalification and commercial documentation, making it particularly suitable for an engineer who has developed strong commercial and coordination skills within the Oil & Gas trading sector.

Key Responsibilities

The selected candidate will be expected to:

• Receive and carefully review customer RFQs, technical specifications, quantities, delivery requirements, and commercial conditions.
  
• Understand the customer’s requirements and identify the appropriate products, materials, manufacturers, or suppliers.
  
• Source oilfield and industrial products from local and international manufacturers and suppliers.
  
• Request and obtain competitive supplier quotations.
  
• Compare supplier offers based on price, technical compliance, delivery schedule, country of origin, warranty, payment terms, and other commercial conditions.
  
• Negotiate prices, delivery schedules, payment terms, and commercial arrangements with suppliers.
  
• Prepare detailed costing sheets, price comparisons, margin calculations, and sales quotations.
  
• Carry out estimation based on customer specifications and technical requirements.
  
• Ensure that quotations are accurate, commercially competitive, and submitted within the required deadline.
  
• Follow up with customers regarding submitted quotations, technical clarifications, order status, and delivery schedules.
  
• Coordinate with suppliers, logistics providers, procurement, finance, and internal departments to ensure that orders are processed correctly and delivered on time.
  
• Maintain accurate supplier and customer databases, price records, quotation histories, and order information.
  
• Prepare sales reports, RFQ trackers, quotation trackers, and order-status updates.
  
• Identify alternative suppliers and products when the requested items are unavailable or commercially uncompetitive.
  
• Assist with customer and supplier vendor registration, prequalification, and supporting documentation.
  
• Monitor supplier performance, market pricing, sourcing lead times, and product availability.
  
• Support the business development team by identifying new manufacturers, suppliers, and suitable products.
  
• Ensure that all activities comply with internal procedures and customer requirements.
  

Requirements

What We Are Looking For

• Bachelor's degree in Engineering , preferably Mechanical, Electrical, Instrumentation, Mechatronics or a related discipline.
  
• 3–8 years of experience in Oil & Gas trading, industrial equipment trading or a closely related technical-commercial environment.
  
• Proven experience in sales coordination, RFQ management, sourcing, costing, estimation and quotation preparation .
  
• Proven experience in vendor registration and prequalification , preferably with ADNOC, EPC contractors or major Oil & Gas customers.
  
• Strong knowledge of Oil & Gas products such as valves, piping, fittings, flanges, instrumentation, electrical equipment, mechanical equipment or rotating equipment .
  
• Ability to understand technical datasheets, specifications, material standards and customer requirements.
  
• Experience dealing with local and international suppliers and negotiating commercial terms.
  
• Knowledge of Incoterms, international procurement, shipping and commercial documentation .
  
• Strong proficiency in Microsoft Excel, Word and ERP systems .
  
• Excellent English communication and negotiation skills.
  
• Strong analytical, organisational and multitasking abilities.
  
• Ability to work under pressure and manage multiple RFQs with tight deadlines.
  

Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at [phone] or drop us a message on our website- www.blackpearlconsult.com .