Sales Administrator (Recruitment Support) — eMagine Solutions DMCC | Dubai (JLT)

Emagine Solutions FZE; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

eMagine Solutions in the UAE is seeking a proactive Sales Administrator to support recruiters and the business development team, tightening processes and keeping the engine running behind the scenes.

You will format CVs and client documents, manage CRM hygiene, schedule interviews, and help improve internal workflows. Arabic language skills are a plus, with a fast-paced, detail-oriented environment.

Qualifications

• Minimum 2 years’ experience in Sales Administration is required.
• Strong admin skills: detail-focused, structured, reliable under pressure.
• Confident using CRMs and Microsoft Office (Excel/Word/Outlook); quick to learn new systems.
• Excellent written English (clear, professional, and accurate).
• A proactive, responsive mindset and ability to work at pace.

Responsibilities

• Supporting recruiters and sales/BD consultants with admin that keeps roles moving and clients happy.
• Preparing and formatting CVs, candidate profiles, proposals, and client documentation.
• Managing CRM updates (pipeline hygiene, notes, tasks, follow-ups, contact records).
• Coordinating interview scheduling, confirmations, and diary management.
• Creating and maintaining processes, templates, trackers, and checklists to improve speed and consistency.
• Handling general office/admin support: document control, data entry, reporting, and ad-hoc tasks.
• Helping improve internal workflows and spotting issues to fix them.

Skills

Process-driven

CRM discipline

Microsoft Office

Attention to detail

Proactive mindset

Stakeholder management

Arabic language skills

Documentation formatting

Recruitment/staffing industry exposure

Tools

CRM systems

Microsoft Excel

Outlook

Word

Job description

Job description

eMagine Solutions is a Dubai-based recruitment and talent consultancy (JLT) partnering with leading businesses across the UAE/GCC and beyond. We’re looking for a Sales Administrator to support our recruiters and business development team keeping the engine running behind the scenes, tightening processes, and making sure nothing slips.

If you’re organised, fast, and love turning chaos into clean systems, you’ll fit right in.

What you’ll be doing (day-to-day)

• Supporting recruiters and sales/BD consultants with admin that keeps roles moving and clients happy
• Preparing and formatting CVs, candidate profiles, proposals, and client documentation
• Managing CRM updates (pipeline hygiene, notes, tasks, follow-ups, contact records)
• Coordinating interview scheduling, confirmations, and diary management
• Creating and maintaining processes, templates, trackers, and checklists to improve speed and consistency
• Handling general office/admin support: document control, data entry, reporting, and ad-hoc tasks
• Helping improve internal workflows (we want someone who spots issues and fixes them, not just flags them)

What we’re looking for

• Minimum 2 years’ experience in Sales Administration (required)
• Strong admin skills: detail-focused, structured, and reliable under pressure
• Confident using CRMs and Microsoft Office (Excel/Word/Outlook); quick to learn new systems
• Excellent written English (clear, professional, and accurate)
• A “get it done” mindset — proactive, responsive, and comfortable working at pace

Nice to have (not essential)

• Experience supporting a recruitment agency, staffing firm, or fast-paced sales team
• Exposure to reporting, pipeline tracking, or process improvement projects

What you’ll get

• A high-trust role with real impact on performance and delivery
• A team that values speed, quality, and accountability

Clear processes and the freedom to improve them

Skills

• Structured, process-driven working style (SOPs, checklists, templates, workflow mapping)
• Continuous improvement mindset (Lean / Six Sigma awareness or certification preferred)
• Strong CRM discipline (pipeline hygiene, activity tracking, reporting cadence)
• Data confidence (Excel reporting, trackers, dashboards, clean data entry)
• Commercial awareness (understands sales funnels, follow-up discipline, client responsiveness)
• High-quality document formatting (CVs, proposals, client packs)
• Stakeholder management (supporting multiple recruiters/BDs without dropping priorities)
• Arabic language skills (spoken and/or written)
• Experience in recruitment/staffing or professional services (nice to have)
• Tech-savvy and automation-friendly (comfortable improving tools, forms, and admin systems)