Sales Admin & Process Improvement Specialist

Emagine Solutions FZE; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

eMagine Solutions in the UAE is seeking a proactive Sales Administrator to support recruiters and the business development team, tightening processes and keeping the engine running behind the scenes.

You will format CVs and client documents, manage CRM hygiene, schedule interviews, and help improve internal workflows. Arabic language skills are a plus, with a fast-paced, detail-oriented environment.

Qualifications

• Minimum 2 years’ experience in Sales Administration is required.
• Strong admin skills: detail-focused, structured, reliable under pressure.
• Confident using CRMs and Microsoft Office (Excel/Word/Outlook); quick to learn new systems.
• Excellent written English (clear, professional, and accurate).
• A proactive, responsive mindset and ability to work at pace.

Responsibilities

• Supporting recruiters and sales/BD consultants with admin that keeps roles moving and clients happy.
• Preparing and formatting CVs, candidate profiles, proposals, and client documentation.
• Managing CRM updates (pipeline hygiene, notes, tasks, follow-ups, contact records).
• Coordinating interview scheduling, confirmations, and diary management.
• Creating and maintaining processes, templates, trackers, and checklists to improve speed and consistency.
• Handling general office/admin support: document control, data entry, reporting, and ad-hoc tasks.
• Helping improve internal workflows and spotting issues to fix them.

Skills

Process-driven

CRM discipline

Microsoft Office

Attention to detail

Proactive mindset

Stakeholder management

Arabic language skills

Documentation formatting

Recruitment/staffing industry exposure

Tools

CRM systems

Microsoft Excel

Outlook

Word

Job description

eMagine Solutions in the UAE is seeking a proactive Sales Administrator to support recruiters and the business development team, tightening processes and keeping the engine running behind the scenes.

You will format CVs and client documents, manage CRM hygiene, schedule interviews, and help improve internal workflows. Arabic language skills are a plus, with a fast-paced, detail-oriented environment.