Sales Administrator

Parfums de Marly; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Parfums de Marly is seeking a Sales Administrator to manage day-to-day sales operations, coordinating with global partners and ensuring efficient supply chain and warehouse processes. The role requires strong organizational skills and advanced Excel proficiency for data analysis and reporting.

You will work with ERP systems like SAP ByDesign and support cross-functional teams to improve operational efficiency and meet business objectives.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• 5+ years of experience in sales administration, order management, or supply chain coordination.
• Advanced proficiency in Microsoft Excel and Office 365.
• Experience with ERP systems, preferably SAP Business ByDesign.
• Experience working with international markets.

Responsibilities

• Process and manage customer sales orders and invoices with accuracy and efficiency.
• Collaborate with Sales Teams and Managers to address customer requirements and resolve order-related issues.
• Coordinate with Global Distributors and Sales Partners to ensure seamless operations.
• Prepare purchase orders for in-house transactions.
• Work with Supply Chain and Production Teams in France to manage inventory planning and replenishment, and collaborate with the Head office, Warehouse Team for packing goods and preparation of shipments.

Skills

Excel proficiency

Office 365

Communication skills

Multitasking

Education

Bachelor’s degree in Business Administration/Supply Chain Management

Tools

SAP Business ByDesign

ERP systems

Job description

The Sales Administrator is responsible for managing day-to-day sales operations, coordinating with global partners, and ensuring smooth supply chain and warehouse processes. This role requires strong organizational skills, advanced proficiency in Microsoft Excel for data analysis and reporting, and hands-on experience with ERP systems, preferably SAP Business By Design. The Sales Administrator will play a vital role in supporting cross-functional teams and enhancing operational efficiency to help achieve overall business objectives.

KEY RESPONSIBILITIES

• Process and manage customer sales orders and invoices with accuracy and efficiency.
• Collaborate with Sales Teams and Managers to address customer requirements and resolve order-related issues.
• Coordinate with Global Distributors and Sales Partners to ensure seamless operations.
• Prepare purchase orders for in-house transactions.
• Work with Supply Chain and Production Teams in France to manage inventory planning and replenishment, and collaborate with the Head office, Warehouse Team for packing goods and preparation of shipments.
• Ensure smooth logistics and shipping coordination to meet global delivery timelines.
• Monitor and analyze stock levels, partnering with third-party logistics (3PL) providers to ensure inventory accuracy.
• Utilize SAP Business By Design or similar ERP systems for data management, reporting, and process optimization.
• Leverage advanced Microsoft Excel skills to analyze sales data, generate reports, and support decision-making.
• Collaborate with Marketing, Finance, and Product Teams to support seamless operational workflows.

PROFILE & COMPETENCIES

• Ability to multitask and thrive in a fast-paced, dynamic environment.
• Excellent communication and interpersonal skills to work with global teams and partners.
• Strong organizational and problem-solving skills with attention to detail.
• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• 5+ years of experience in sales administration, order management, or supply chain coordination.
• Advanced proficiency in Microsoft Excel and Office 365.
• Proficiency in ERP systems, preferably SAP Business By Design.
• Experience working with international markets.
• Knowledge of logistics, inventory management, warehouse operations, and 3PL coordination is highly desirable.