Sales Administrator

Ali & Sons Marine Engineering Factory (ASMEF); Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Career development opportunities

Exposure to international automotive品牌

Collaborative team environment

Job summary

Ali & Sons Group in Dubai is seeking a Sales Administrator to support the Skoda sales team with reporting, ordering, invoicing, and stock information. The role involves close collaboration with the Brand Manager and Sales Team to ensure accurate data and timely communication.

The ideal candidate will have a Bachelor’s Degree or Diploma, English fluency, and strong computer skills to work with reporting systems and standard applications. Arabic is a plus for this UAE-based role.

Qualifications

• Bachelor’s Degree or Diploma required.
• General understanding of business operations.
• Fluency in English is essential; Arabic preferred.
• Computer literacy with reporting systems and standard applications.
• Key competencies: accountability, communication, integrity, problem-solving, initiative, adaptability, teamwork, CRM.

Responsibilities

• Update the Skoda vehicle reporting system in line with Skoda Principal and Ali & Sons requirements.
• Place all Skoda vehicle orders, ensuring updates and changes are maintained per Skoda bulletins.
• Provide the Sales Team with accurate vehicle specification and pricing information.
• Check and confirm all Skoda invoices and ensure timely follow-up.
• Process all internal sales invoices and related documentation.
• Maintain the internal stock board and stock lists, ensuring information is accurate.
• Coordinate vehicle checking at the port and ensure timely transfer to storage.
• Prepare and complete weekly Skoda Principal reports, including customer details for CSS.
• Complete and submit monthly support claims to Skoda Principal.
• Manage external reports, processing, and filing related to extended warranties.
• Provide administrative support to the Brand Manager.

Skills

Detail orientation

Accountability

Communication

Integrity

Problem-solving

Initiative

Education

Bachelor’s Degree or Diploma

Job description

Job Description:

Exciting Opportunity: Join Ali & Sons as a Sales Administrator - Skoda

Are you organized, detail-oriented, and passionate about supporting a high-performing automotive sales team?

Join Ali & Sons Group as a Sales Administrator in our Sales & Marketing department in Dubai, where you’ll play a vital role in managing Skoda vehicle orders, reporting, invoicing, stock information, and sales administration while ensuring seamless communication between the Brand Manager, Sales Team, and other departments.

Key Responsibilities:

• Update the Skoda vehicle reporting system in line with Skoda Principal and Ali & Sons requirements.
• Place all Skoda vehicle orders, ensuring updates and changes are accurately maintained in line with Skoda bulletins.
• Provide the Sales Team with accurate and timely vehicle specification and pricing information.
• Check and confirm all Skoda invoices and ensure timely follow-up.
• Process all internal sales invoices and related documentation.
• Maintain the internal stock board and stock lists, ensuring all information is accurate and up to date.
• Coordinate vehicle checking at the port and ensure the timely transfer of vehicles to the storage facility.
• Prepare and complete weekly Skoda Principal reports, including accurate customer details for the CSS program.
• Complete and submit monthly support claims to Skoda Principal.
• Manage external reports, processing, and filing related to extended warranties.
• Provide administrative support and perform other duties as assigned by the Brand Manager.

Role Purpose:

To ensure all reporting and data requirements for the Skoda Principal are completed accurately and within the required timelines, while supporting the Sales Team with essential specification, pricing, ordering, invoicing, and stock information.

What We’re Looking For:

• Education: Bachelor’s Degree or Diploma.
• Experience: General understanding of business operations gained through relevant experience within the business.
• Languages: Fluency in English is essential; Arabic is preferred.
• Software Skills: Computer literate with the ability to work confidently with reporting systems and standard computer applications.
• Key Competencies: Accountability, communication, professional integrity, creative problem-solving, initiative, adaptability, teamwork, customer relationship management.

Why Join Ali & Sons?

At Ali & Sons, we are committed to excellence, growth, and customer satisfaction. As part of a well-established and diversified business group in the UAE, you will benefit from:

• A professional and collaborative working environment.
• Opportunities for career development and growth.
• Exposure to a leading international automotive brand and dealership operations.
• A culture built around accountability, teamwork, customer service, and operational excellence.
• The opportunity to work closely with Sales, After Sales, Accounts, Administration, and customers.

Ready to Drive Your Career Forward?

If you are highly organized, proactive, and ready to make a meaningful contribution to a dynamic automotive sales environment, we’d love to hear from you.

At Ali & Sons, we work with some of the most well-known and prestigious automotive brands in the world. The companies we work with are globally recognised for quality, reliability, and sophistication, and for many of them we are the sole distribution agent in the UAE.

With our automotive clients, we strive to provide customers with the best experiences possible driven by high-tech showrooms, world-leading after-sales support, and comprehensive guidance through every stage of the buying process.