Workshop Administrator

Ali & Sons Marine Engineering Factory (ASMEF); Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Ali & Sons Motors – After Sales Services is seeking a Workshop Administrator to support branch operations, maintain accurate records, and coordinate between Service and Workshop teams at Dubai site.

The role requires at least 2 years of relevant experience, a Bachelor’s degree or Diploma, fluent English, and familiarity with SAP, EDP, and EDMS is an advantage. Strong organizational skills are essential.

Qualifications

• Minimum 2 years of relevant experience in a similar capacity.
• Bachelor’s degree or Diploma required.
• Fluency in English is essential.
• Knowledge of SAP, EDP and EDMS is an advantage.

Responsibilities

• Support the Frontline and Back-office teams with daily administrative tasks.
• Maintain accurate branch records, documents, and filing systems.
• Manage job card storage, filing, and document transfers.
• Maintain Courtesy Car and employee records.
• Prepare HR requirements for monthly payroll, including attendance, leave, RTD, PR, and GRN creation.
• Monitor attendance, absence justifications, and leave applications in SAP and EDP.
• Prepare meeting minutes, reports, and presentations as required.
• Support the Service Manager with office-related activities and other administrative duties.

Skills

Administration

Record keeping

Office coordination

English proficiency

Education

Bachelor’s degree

Diploma

Tools

SAP

EDP

EDMS

Job description

Job Description:

Exciting Opportunity: Join Ali & Sons as a Workshop Administrator

Are you organized, detail-oriented, and experienced in administration? Join Ali & Sons Motors – After Sales Services as a Workshop Administrator, where you’ll play a key role in supporting branch operations, maintaining accurate records, and ensuring smooth coordination across the Service and Workshop teams.

Key Responsibilities:

• Support the Frontline and Back-office teams with daily administrative tasks.
• Maintain accurate branch records, documents, and filing systems.
• Manage job card storage, filing, and document transfers.
• Maintain Courtesy Car and employee records.
• Prepare HR requirements for monthly payroll, including attendance, leave, RTD, PR, and GRN creation.
• Monitor attendance, absence justifications, and leave applications in SAP and EDP.
• Prepare meeting minutes, reports, and presentations as required.
• Support the Service Manager with office-related activities and other administrative duties.

Role Purpose:

To ensure efficient branch administration, accurate documentation, and effective operational support to the Service Manager, Reception, Workshop Staff, and branch team.

What We’re Looking For:

• Experience: Minimum 2 years of relevant experience in a similar capacity.
• Education: Bachelor’s degree in any discipline or Diploma.
• Languages: Fluency in English is essential.
• Software Skills: Computer literate; knowledge of SAP, EDP, and EDMS is an advantage.

Why Join Ali & Sons?

At Ali & Sons, we are committed to excellence, growth, and customer satisfaction. As part of a well-established and diversified business group in the UAE, you will benefit from:

• A professional environment focused on teamwork and development.
• Career growth opportunities within a reputable organization.
• Exposure to leading global automotive brands and systems.
• A culture that values accountability, precision, and service excellence.

At Ali & Sons, we work with some of the most well-known and prestigious automotive brands in the world. The companies we work with are globally recognised for quality, reliability, and sophistication, and for many of them we are the sole distribution agent in the UAE.

With our automotive clients, we strive to provide customers with the best experiences possible driven by high-tech showrooms, world-leading after-sales support, and comprehensive guidance through every stage of the buying process.