Executive Assistant to Regional General Manager

Johnson and Johnson; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Johnson and Johnson in Dubai seeks an Executive Assistant to support the Regional General Manager across Emerging Markets. The role combines executive support, calendar, travel, and governance coordination across time zones.

You will manage complex schedules, prepare materials, coordinate leadership engagements, and ensure confidential handling of information with discretion. The ideal candidate is proactive, highly organized and skilled in stakeholder communication.

Qualifications

• Minimum five years of experience supporting senior executives in multinational regional or complex org.
• Excellent written and verbal English communication skills.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel).
• Experience with expense and procurement systems such as Concur and Ariba preferred.

Responsibilities

• Manage a complex, multi-time-zone executive calendar and travel itineraries.
• Coordinate leadership meetings, prepare agendas, capture decisions and ensure follow-up.
• Act as central coordinator with regional teams and external stakeholders.
• Handle expenses, POs, invoices, and admin documentation accurately and securely.

Skills

Calendar management

Travel coordination

Stakeholder management

Executive communication

Discretion & integrity

Multitasking under pressure

Tools

Microsoft 365

Concur

Ariba

Job description

Purpose

The Executive Assistant is a trusted partner to the Regional General Manager enabling the executive office to operate with focus pace and discipline across a complex multicultural and highly matrixed Emerging Markets organization The role combines seamless executive support with strong coordination of leadership priorities governance rhythms stakeholder engagements and regional activities across countries and time zones The successful candidate anticipates needs exercises sound judgment protects confidential information and brings exceptional organization and follow-through They are comfortable working with senior leaders handling changing priorities and representing the executive office with professionalism and discretion

You will be responsible for

• 1 Executive and Calendar Management Manage a complex dynamic calendar across multiple time zones balancing strategic priorities operating rhythms and stakeholder needs Prioritize and resolve scheduling conflicts using sound judgment ensure the Regional General Manager is prepared for critical engagements Coordinate domestic and international travel including itineraries visas accommodation ground transportation and contingency planning Manage communications and correspondence on behalf of the executive office with professionalism accuracy and discretion Prepare daily and weekly forward views highlighting decisions deadlines travel requirements and potential conflicts
• 2 Meeting Governance and Follow-through Coordinate leadership team meetings business reviews town halls workshops and other executive forums from planning through execution Prepare agendas briefing packs presentations and pre-read materials consolidate inputs and quality-check content before distribution Capture decisions actions owners and deadlines and maintain disciplined follow-up to support timely closure Maintain the annual leadership cadence and coordinate dependencies across regional functional and country teams Handle meeting logistics virtual meeting setup venues catering and visitor arrangements as required
• 3 Stakeholder and Regional Coordination Act as a central point of coordination for the Regional General Manager s office building trusted relationships with global regional and market leadership teams Coordinate executive visits customer engagements conferences and leadership events across Emerging Markets Partner closely with Strategy Communications Human Resources Finance Commercial Legal Compliance and other functions to enable leadership priorities Interact confidently with internal and external stakeholders while applying appropriate judgment protocol and cultural sensitivity Support onboarding and transition activities for leadership team members including access introductions meeting cadence and key materials
• 4 Operational and Administrative Excellence Process expenses purchase orders invoices and administrative documentation accurately and on time in line with applicable policies and controls Maintain organized records contact lists distribution lists and secure repositories for executive-office materials Protect confidential sensitive and personal information at all times Identify opportunities to simplify workflows improve administrative processes and strengthen executive-office effectiveness Provide responsive support for urgent requests special projects and unplanned business needs

Qualifications

Requirements

• Minimum five years of experience supporting senior executives in a multinational regional or similarly complex organization Demonstrated experience managing complex calendars international travel senior-leadership meetings and confidential information Excellent written and verbal English communication skills Advanced proficiency in Microsoft 365 including Outlook Teams PowerPoint Word and Excel experience with expense and procurement systems such as Concur and Ariba is preferred Strong organizational skills attention to detail and ability to manage multiple priorities under pressure High level of integrity discretion ownership and reliability

Preferred

• Experience in MedTech healthcare a regulated industry or an international regional business Experience supporting a regional or global leadership team across multiple cultures and time zones Confidence preparing executive-level presentations briefing materials and meeting documentation Comfort using digital and AI-enabled productivity tools responsibly to improve efficiency and quality

Critical Capabilities

• Anticipates and prioritizes Sees around corners protects executive focus and distinguishes urgent requests from truly important priorities
• Executive-office judgment Exercises discretion understands context and knows when to act independently or
• Composure and adaptability Remains calm and resourceful when plans change deadlines compress or information is incomplete
• Ownership and closure Tracks commitments follows through without repeated prompting and ensures actions reach completion
• Stakeholder maturity Builds trust across cultures and levels communicates clearly and represents the office professionally
• Digital fluency Uses technology to simplify coordination improve accuracy and reduce administrative friction
• Attention to detail Produces accurate complete work while maintaining sight of broader business priorities

Required Skills:Preferred Skills:Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing