Executive Assistant

Siemens Energy, Inc.; Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Challenging projects

Remote/flexible work

Global collaboration

Professional development

Job summary

Siemens Energy in Dubai is seeking an experienced administrative professional to provide calendar management, travel planning, meeting coordination, and day-to-day support across global locations. You will partner with teams across Europe, the Middle East, and Asia to ensure smooth operations.

The role requires strong organization, superb communication, and proficiency with Microsoft 365. You will handle expenses, assist onboarding, prepare presentations, and help organize team events and

Qualifications

• Significant experience in administrative/executive support roles.
• Experience coordinating international travel and complex itineraries.
• Excellent calendar management and scheduling skills.
• Good knowledge of global geography and time zones across EMEA/ASIA.
• Strong organizational and communication abilities; able to multitask.
• Proficiency in Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Arrange domestic and international travel, including flights, hotels, and itineraries.
• Coordinate meetings across multiple time zones and across Europe, the Middle East, and Asia.
• Manage calendars and schedule meetings; organize team events and offsites.
• Coordinate meeting logistics including rooms, virtuals, and materials.
• Serve as a point of contact for administrative support within the team.
• Assist onboarding activities and team communications.
• Process expenses and invoices; prepare presentations and reports.

Skills

Administrative support

Calendar management

Travel coordination

Event coordination

Multitasking

Microsoft 365

Outlook

Global scheduling

Tools

Salesforce

Microsoft Teams

Job description

Job Description:

A Snapshot of Your Day

Provide administrative and operational support to the team through effective calendar management, travel planning, meeting coordination, event organization, and day-to-day administrative support across global locations.

How You'll Make An Impact

• Arrange domestic and international travel, including flights, hotels, transportation, and travel itineraries.
• Demonstrate a strong understanding of global locations, time zone differences, and regional holidays to support efficient scheduling, particularly across Europe, the Middle East, and Asia.
• Support the global LoA approval process by coordinating meetings, taking meeting of minutes, and maintaining related data in Salesforce.
• Manage calendars and coordinate meetings across multiple time zones.
• Organize team events, offsites, workshops, and team-building activities.
• Coordinate meeting logistics, including room reservations, virtual meetings, and meeting materials.
• Serve as a key point of contact for administrative and operational support within the team.
• Support onboarding activities and team communications.
• Process expenses, invoices, and other administrative tasks.
• Prepare presentations, reports as requested by management.

What You Bring

• Significant experience in administrative, team assistant, or executive support roles.
• Strong experience coordinating international travel and managing complex itineraries.
• Excellent calendar management and scheduling skills.
• Good knowledge of global geography and time zone management, particularly across Europe, the Middle East, and Asia.
• Strong organizational, communication, and multitasking abilities.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Proactive, detail-oriented, and able to work effectively in a fast-paced environment.

About The Team

Our Transformation of Industry division is decarbonizing the industrial sector. Increasing electrification and efficiency are key and demand for green H2 and derivative fuels will rise. We enable decarbonization of the industrial sector and the transition to sustainable processes, building on a strong industrial customer base, a global network, diverse technologies, and integrated execution capabilities.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunity to work on challenging projects in an exciting environment
• Opportunity for remote/flexible work
• Professional support and strong collaboration with colleagues around the world
• Professional development opportunities within the company

https://jobs.siemens-energy.com/jobs