Executive Assistant

Siemens Energy; Dubai; Remote; AED 67,000 - 100,000; Full time

Benefits offered by this job

Remote/work flexibility

Worldwide collaboration

Professional development opportunities

Challenging projects

Job summary

Siemens Energy is seeking an experienced Administrative/Team Assistant to support a global team across locations. You will manage calendars, coordinate complex travel, arrange meetings, events, and onboarding activities, and handle expenses and reports as requested by management.

The role emphasizes strong organizational, communication, and multitasking abilities, with proficiency in Microsoft 365 applications and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• Significant experience in administrative, team assistant, or executive support roles.
• Experience coordinating international travel and managing complex itineraries.
• Excellent calendar management and scheduling skills.
• Proven ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Coordinate meetings across multiple time zones and locations.
• Prepare presentations and reports as requested by management.
• Organize team events, offsites, workshops, and team-building activities.
• Process expenses, invoices, and other administrative tasks.
• Support onboarding activities and team communications.

Skills

Administrative experience

Travel coordination

Calendar management

Time zone awareness

Organizational skills

Communication skills

Proactive, detail-oriented

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Siemens Energy and Siemens Gamesa are becoming Omterra. "We energize society" by supporting our customers to make the transition to a more sustainable world, based on innovative technologies and our ability to turn ideas into reality. With nearly 100,000 employees around the world, we shape the energy systems of today and tomorrow.

Provide administrative and operational support to the team through effective calendar management, travel planning, meeting coordination, event organization, and day-to-day administrative support across global locations.

How You’ll Make an Impact

• Arrange domestic and international travel, including flights, hotels, transportation, and travel itineraries.
• Demonstrate a strong understanding of global locations, time zone differences, and regional holidays to support efficient scheduling, particularly across Europe, the Middle East, and Asia.
• Support the global LoA approval process by coordinating meetings, taking meeting of minutes, and maintaining related data in Salesforce.
• Manage calendars and coordinate meetings across multiple time zones.
• Organize team events, offsites, workshops, and team-building activities.
• Coordinate meeting logistics, including room reservations, virtual meetings, and meeting materials.
• Serve as a key point of contact for administrative and operational support within the team.
• Support onboarding activities and team communications.
• Process expenses, invoices, and other administrative tasks.
• Prepare presentations, reports as requested by management.

What You Bring

• Significant experience in administrative, team assistant, or executive support roles.
• Strong experience coordinating international travel and managing complex itineraries.
• Excellent calendar management and scheduling skills.
• Good knowledge of global geography and time zone management, particularly across Europe, the Middle East, and Asia.
• Strong organizational, communication, and multitasking abilities.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Proactive, detail-oriented, and able to work effectively in a fast-paced environment.

About the Team

Our Transformation of Industry division is decarbonizing the industrial sector. Increasing electrification and efficiency are key and demand for green H2 and derivative fuels will rise. We enable decarbonization of the industrial sector and the transition to sustainable processes, building on a strong industrial customer base, a global network, diverse technologies, and integrated execution capabilities.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world’s electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

• Opportunity to work on challenging projects in an exciting environment
• Opportunity for remote/flexible work
• Professional support and strong collaboration with colleagues around the world
• Professional development opportunities within the company