Remote Admin Assistant: Entry-Level Operations & Support

Pulse; Ajman; Teletrabalho; AED 33 000 - 67 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Fully remote

Paid onboarding and training

Flexible scheduling

Paid time off

Equipment provided

Resumo da oferta

Pulse seeks an organized Entry-Level Administrative Professional – Operations & Office Support to join our remote team. You will handle data entry, document prep, record maintenance, spreadsheets, and coordination across departments in a fully remote setting.

This role requires strong written and verbal communication, attention to detail, and the ability to follow established procedures. Previous professional experience is not required, and training will be provided.

Qualificações

• High school diploma or equivalent required.
• Basic computer and typing proficiency.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to follow written instructions and established procedures.
• Basic problem-solving abilities.
• Ability to manage multiple routine assignments.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently in a remote environment.
• Willingness to learn new software, systems, and business processes.
• Dependable and professional work habits.
• Ability to handle confidential information responsibly.
• Reliable internet connection and a suitable remote workspace.

Responsabilidades

• Provide general administrative and clerical support to assigned teams and departments.
• Prepare, update, and maintain spreadsheets, forms, lists, trackers, and routine reports.
• Assist with email, shared inboxes, calendars, and administrative correspondence when assigned.
• Organize and maintain digital files, folders, records, and administrative resources.
• Process routine internal requests and assignments.
• Route documents and information to the appropriate individuals or departments.
• Assist with scheduling, coordination, and general office-support activities.
• Complete assigned administrative tasks accurately and within established deadlines.
• Support routine day-to-day operational activities.
• Track operational requests, tasks, and assignments from receipt through completion.
• Maintain status updates, processing logs, and internal trackers.
• Coordinate routine requests between departments and team members.
• Follow established workflows and operating procedures.
• Identify incomplete information or potential processing issues.
• Escalate unusual, complex, or unresolved matters to the appropriate team member.
• Assist with recurring operational and administrative processes.
• Enter, update, and maintain information in company systems, databases, and spreadsheets.
• Review information for accuracy, completeness, and consistency.
• Verify data against approved source records and documentation.
• Maintain accurate internal records and processing logs.
• Identify missing, duplicate, outdated, or inconsistent information.
• Make routine corrections when authorized.
• Document completed actions and updates.
• Protect confidential and sensitive business information.
• Prepare, upload, label, categorize, organize, and archive digital documents.
• Review routine forms and documents for completeness.
• Maintain electronic filing systems and shared folders.
• Follow established file-naming, storage, and document-control procedures.
• Retrieve authorized documents and records when requested.
• Maintain document-processing and tracking logs.
• Report missing, incomplete, or inconsistent documentation.
• Help ensure business records remain organized and accessible.
• Receive and process routine administrative and operational requests.
• Prioritize assigned work according to established guidelines.
• Track open, pending, and completed tasks.
• Maintain clear notes regarding work status and completed actions.
• Monitor deadlines and follow-up requirements.
• Provide updates on outstanding requests when required.
• Request clarification when instructions or information are incomplete.
• Escalate requests requiring specialized assistance or approval.
• Review completed work before submission or final processing.
• Check information for data-entry, formatting, spelling, and documentation errors.
• Compare entered information with approved source records.
• Correct routine errors when authorized.
• Identify and report unresolved discrepancies.
• Follow established quality-control procedures.
• Maintain consistent standards of accuracy and completeness.
• Communicate professionally through email, chat, and virtual meetings.
• Work with colleagues across administrative and operational functions.
• Share updates regarding assignments, deadlines, and pending requests.
• Respond to routine internal inquiries professionally.
• Ask questions when instructions or expectations are unclear.
• Participate in virtual meetings, onboarding, training, and coaching.
• Maintain reliable communication during scheduled working hours.
• Support a collaborative and professional remote work environment.

Conhecimentos

Basic computer skills

Strong communication

Attention to detail

Organizational skills

Time management

Remote work capability

Independence

Willingness to learn

Confidential information handling

Adaptability

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office

Google Workspace

Microsoft Excel

CRM/ERP systems

Descrição da oferta de emprego

Pulse seeks an organized Entry-Level Administrative Professional – Operations & Office Support to join our remote team. You will handle data entry, document prep, record maintenance, spreadsheets, and coordination across departments in a fully remote setting.

This role requires strong written and verbal communication, attention to detail, and the ability to follow established procedures. Previous professional experience is not required, and training will be provided.