Regional Human Resources Administrator

Careers at UAE; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Atlas Copco UAE seeks a Regional Human Resources Administrator to provide comprehensive HR administration across UAE, Egypt and Saudi Arabia. The role reports to the Regional HR Manager Middle East and supports payroll, benefits, onboarding, and office operations.

You will maintain HR databases, prepare employment letters, manage visas and training records, and coordinate travel. Strong organization, confidentiality and English communication are essential.

Qualifications

• University degree in HR, communications or business administration.
• 2+ years' experience in a similar HR role.
• Experience with onboarding, payroll, visas and benefits.

Responsibilities

• Manage HR onboarding and termination processes.
• Maintain HR databases and organisational charts.
• Ensure HR files are up to date.
• Participate in payroll processing.
• Manage the medical insurance policy.
• Prepare letters for employees: salary, embassy, NOC, etc.
• Provide reports to the Line Manager.
• Arrange travel and manage office administration.
• Assist the Regional HR Manager with administrative tasks.

Skills

Organised

Multi-tasking

Attention to detail

People skills

Communication

Autonomy

MS Office

English

Education

University degree in HR/Business

Tools

Microsoft Office

Job description

Regional Human Resources Administrator

Our solutions are a key part of most industries – electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.

Join us on our journey for a better tomorrow.

Your Role

This role reports to the Regional Human Resources Manager Middle East. The incumbent is responsible for providing general HR administrative support for Power Technique within the region (UAE, Egypt and Saudi Arabia). In addition, the role will provide administrative support to the wider PTBA team in a professional and timely manner.

Essential Job Functions

• Manage HR onboarding and termination processes.
• Maintain HR databases, employee lists, distribution lists, organisational charts etc.
• Ensure all HR files and documents are up to date at all times.
• Participate in the payroll process.
• Manage the company medical insurance policy.
• Provide reports as and when requested by the Line Manager.
• Provide team support by booking travel and managing all office management and administration requirements.
• Any other duties as requested by the Line Manager.

Responsibilities

Human Resources

• Create employee Contracts.
• Manage the onboarding process including announcements, visa’s, medical insurance, training plans, IT assets/accesses, stationery, creation of files, addition to databases/lists/distribution lists, flights and hotel bookings, etc.
• Manage the termination process including payment of End of Service Benefits, visa cancellation, medical insurance deletion, disabling IT access, Out of Office message, removal from databases, lists and distribution lists, return of company property, etc.
• Prepare letters as requested by employees: Salary letters to banks, Embassy letters, NOC letters, Dealer invitation letters, letter of confirmation etc.
• Manage medical insurance plan and ensure DHA file is updated at all times.
• Manage training records and ensure that all training is recorded.
• Manage leave and create reports when needed.
• Arrange training sessions for employees.
• Follow up on the Performance Appraisal process to ensure deadlines are met.
• Maintain employee databases and lists to ensure they are up to date at all times.
• Maintain organisational charts to ensure they are up to date at all times.
• Assist in creation and review of HR policies and communications.
• Maintain HR Shared folder ensuring soft copies of all required documents are held.
• Run reports as requested by the Regional HR Manager.
• Assist the Regional HR Manager in administrative tasks as requested.

Team Support/Office Management

• Assist in event planning and organisation.
• Book flight tickets for PT employees and handle invoicing.
• Make hotel bookings for PT Team, guests, other Atlas Copco employees, including invoicing and SOA.
• Manage travel agent services and SOA.
• Raise E-Purchase requests for all suppliers and coordinate with Finance for payment processing.
• Coordinate with Finance Hub to create new suppliers in the E-Purchase system.
• Manage all office maintenance requirements.
• Manage ordering of stationery and pantry suppliers.
• Order supplies for coffee machines and arrange maintenance when required.
• Arrange printing of business cards for PT Team.
• Manage car lease arrangements, agreements, invoicing and SOA for employees.
• Manage Gold & Diamond Park parking card renewals with Emaar.
• Arrange gate passes for suppliers to enter Emaar buildings.
• Manage day to day courier services.

To succeed, you will need

Essential

University Degree in Human Resources, Communications or Business Administration.

Desirable

2+ years’ experience in a similar role.

Skills

• Highly organised and able to multi-task and follow up in order to achieve outcomes.
• Strong attention to detail.
• People orientated and able to build strong relationships.
• Pro‑active and able to work autonomously.
• Excellent writing, editing (photo/video/text), presentation and communication skills.
• Excellent written and verbal English communication skills.
• Ability to maintain a high level of confidentiality.
• Ability to communicate at all levels of the organisation.
• Excellent PC skills, particularly in Microsoft Office products.