HR Executive

Confidential Company; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Confidential Company in the UAE seeks an HR Generalist to manage recruitment, onboarding and HR operations within Abu Dhabi. The role involves coordinating with agencies, portals and internal teams to fulfil manpower and hiring progress, plus handling joining formalities and visa processes.

The position covers payroll, benefits, attendance tracking and HR compliance under UAE Labour Law. Strong coordination and interpersonal skills are essential for engagement across all levels.

Qualifications

• Bachelor's degree in Human Resources, Business Administration or related discipline.
• 3–5 years of relevant HR experience, preferably in UAE.
• Experience in Oil & Gas, Engineering, Construction or Industrial Services advantageous.
• Strong coordination, organisational and time-management abilities.
• Excellent interpersonal skills and ability to interact with employees at all levels.

Responsibilities

• Coordinate end-to-end recruitment process: sourcing, screening, shortlisting, interview scheduling.
• Coordinate with recruitment agencies, job portals and internal stakeholders to fulfil manpower requirements.
• Maintain recruitment trackers and provide updates on vacancies and hiring progress.
• Coordinate interview arrangements and collect feedback from hiring managers.
• Support preparation and issuance of offer letters and employment contracts.
• Coordinate onboarding: joining formalities, visa processing, medical examinations and Emirate ID.
• Arrange inductions and liaise with IT/Admin for joining.
• Ensure employee clearance and exit formalities are completed.

Skills

Coordination

Time-management

Attention to detail

Interpersonal skills

Education

Bachelor's degree in HR/Business

Job description

A Recruitment Selection

• Coordinate the end-to-end recruitment process including sourcing screening shortlisting and interview scheduling
• Coordinate with recruitment agencies job portals and internal stakeholders to fulfil manpower requirements
• Maintain recruitment trackers and provide regular updates on vacancies and hiring progress
• Coordinate interview arrangements and collect interview feedback from hiring managers
• Support the preparation and issuance of offer letters and employment contracts

B Employee Onboarding Offboarding

• Coordinate joining formalities and ensure all required documents are collected before the employee s joining date
• Coordinate visa processing work permits medical examinations Emirates ID and other employment-related formalities
• Arrange employee induction and coordinate with IT Administration and other departments for necessary joining arrangements
• Ensure timely completion of employee clearance and exit formalities

C HR Operations Administration

• Maintain and update employee personal files HR records and the HR database
• Prepare employment letters salary certificates experience certificates and other HR-related correspondence
• Monitor employee attendance leave applications overtime and other employee-related records
• Ensure timely updating of employee information in the HRMS Darwinbox system
• Maintain accurate records of employee movements project deployment and demobilisation

D Payroll Benefits Administration

• Coordinate monthly payroll inputs including attendance leave overtime allowances deductions and employee changes
• Verify payroll-related information and coordinate with the Finance Department to ensure timely salary processing
• Support WPS payroll processing and resolve payroll-related employee queries
• Coordinate employee medical insurance enrolment renewals and claims-related queries
• Maintain records of employee benefits leave balances and end-of-service entitlements

E Employee Relations

• Address routine employee queries and provide guidance on HR policies and procedures
• Coordinate employee communication engagement initiatives and HR announcements
• Support the implementation of HR policies and ensure consistent application across the organisation

F HR Compliance

• Ensure HR documentation and employee records are maintained in line with applicable UAE Labour Law requirements
• Monitor employment contract validity visa expiry dates work permits and other employee-related renewals
• Support compliance with WPS and other applicable employment requirements
• Assist in preparing HR reports audits and documentation required by management or regulatory authorities

G HR Reporting Coordination

• Prepare periodic HR reports covering headcount recruitment employee turnover leave attendance and manpower movements
• Maintain updated manpower and recruitment trackers
• Coordinate with project and operations teams to understand manpower requirements and employee deployment needs
• Support the HR Manager in implementing HR initiatives policies and process improvements

Bachelor's degree in Human Resources, Business Administration or a related discipline. 3–5 years of relevant HR experience, preferably in the UAE. Experience in the Oil & Gas, Engineering, Construction or Industrial Services industry will be an advantage. Good interpersonal skills and ability to work with employees at all levels. Required Skills & Competencies Strong coordination, organisational and time-management abilities. Strong attention to detail and accuracy in maintaining employee records. Proactive approach to problem-solving and follow-up.