Regional Administration Manager

GOTION HIGH-TECH; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Gotion High-Tech in Dubai seeks an experienced Office & Admin Coordinator to establish and run our Middle East operations. You will manage facilities, vendors, travel, and regional procurement, ensuring smooth day-to-day administration across offices and events.

Key duties include policy development, executive and visitor coordination, visa support, and coordination between China HQ and regional teams. Fluency in English is required; Arabic is a plus.

Qualifications

• Bachelor's degree or above in Business Administration, International Business, English, or related fields.
• 3-5+ years of administration, overseas office operations, or international business support experience.
• Middle East or multinational company experience preferred.
• Experience with business reception, visas, office operations, procurement, and vendor management.
• Fluent English; Arabic, Turkish, or Russian is a plus.
• Strong organization, execution, communication, and problem-solving skills.
• Able to be based in Dubai and travel across the Middle East, Central Asia, and North Africa as required.

Responsibilities

• Manage regional office operations including facilities, office assets, travel, accommodation, vehicles, meetings, administrative procurement, and vendors.
• Establish and continuously improve regional administrative policies, processes, expense standards, and approval procedures.
• Coordinate executive and key customer visits, including travel, meetings, hotels, transportation, and on-site arrangements.
• Support exhibitions, signing ceremonies, government/customer events, and other major business activities.
• Support employee visas, work and residence permits, insurance, housing, transportation, and expatriate assignments.
• Develop and manage local administrative vendors and service providers across key regional markets.
• Manage administrative budgets, expenses, supplier payments, and cost optimization.
• Coordinate administrative resources between China headquarters and regional teams.

Skills

Fluent English

Organization

Communication

Problem-solving

Execution

Education

Bachelor's degree or above in Business Administration, International Business, English, or related fields

Job description

Location: Dubai, UAE, with regional travel

Role Overview

This role will support the establishment and day-to-day operation of Gotion's Middle East organization, covering office administration, employee support, business reception, local vendors, travel, and regional administrative operations.

Key Responsibilities

• Manage regional office operations including facilities, office assets, travel, accommodation, vehicles, meetings, administrative procurement, and vendors.
• Establish and continuously improve regional administrative policies, processes, expense standards, and approval procedures.
• Coordinate executive and key customer visits, including travel, meetings, hotels, transportation, and on-site arrangements.
• Support exhibitions, signing ceremonies, government/customer events, and other major business activities.
• Support employee visas, work and residence permits, insurance, housing, transportation, and expatriate assignments.
• Develop and manage local administrative vendors and service providers across key regional markets.
• Manage administrative budgets, expenses, supplier payments, and cost optimization.
• Coordinate administrative resources between China headquarters and regional teams.

Qualifications

• Bachelor's degree or above in Business Administration, International Business, English, or related fields.
• 3-5+ years of administration, overseas office operations, or international business support experience.
• Middle East or multinational company experience preferred.
• Experience with business reception, visas, office operations, procurement, and vendor management.
• Fluent English; Arabic, Turkish, or Russian is a plus.
• Strong organization, execution, communication, and problem-solving skills.
• Able to be based in Dubai and travel across the Middle East, Central Asia, and North Africa as required.