Manager - Administration

Larsen & Toubro Limited; Abu Dhabi; On-site; AED 402,000 - 536,000; Full time

Job summary

Larsen & Toubro Limited in Abu Dhabi seeks an experienced Administration Lead to manage facilities, accommodation, transport, and vendor services across projects, ensuring cost efficiency and compliance.

You will oversee camps, fleets, leases, budgets, and coordination with HR, Finance, Procurement and Projects teams to deliver seamless operations.

Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or a related discipline.
• 12–15 years of relevant UAE/GCC administration experience.
• Experience in EPC, Construction, Infrastructure, Power, or Renewable Energy projects would be preferred.
• Strong exposure to facilities, camps/accommodation, transportation/fleet, vendor and contract management.
• Good understanding of UAE administrative and statutory requirements.
• Strong communication, negotiation, planning, and stakeholder-management skills.
• Proficiency in MS Office and administrative MIS/reporting systems.

Responsibilities

• Lead day-to-day office and project administration activities.
• Oversee staff and labour accommodation/camp management.
• Manage transportation and fleet operations.
• Coordinate facility management and office maintenance.
• Manage vendors, contracts, renewals, and commercial coordination.
• Handle office leases and administrative contracts.
• Coordinate admin requirements with government authorities.
• Oversee employee-related admin needs including travel and mobilization.
• Monitor budgets, petty cash, and cost-control initiatives.
• Ensure adequate office supplies and infrastructure.
• Develop administrative procedures, controls, MIS, and reports.
• Collaborate with HR, Finance, Procurement, Projects for seamless support.
• Lead the Administration team and resolve operational issues.

Skills

Communication

Negotiation

Planning

Stakeholder management

Education

Bachelor's degree in Business Administration, Management, Commerce, or a related discipline

Tools

MS Office

Administrative MIS

Job description

Bachelor of Science Honours (BSc Hons)

Job Description

Job Purpose

To lead and manage administrative operations across project location, ensuring efficient facilities, accommodation, transportation, vendor services, and other employee support services while maintaining cost effectiveness and compliance with company requirements.

Key Responsibilities

• Manage day-to-day office and project administration activities.
• Oversee staff and labour accommodation/camp management, including allocation, maintenance, utilities, and associated services.
• Manage transportation and fleet operations, including vehicle allocation, maintenance, registration, insurance, and utilization.
• Coordinate facility management, office maintenance, utilities, security, housekeeping, and other support services.
• Manage vendors and service providers, including contract administration, service performance, renewals, and commercial coordination.
• Handle office/property leases and administrative contracts, ensuring timely renewals and necessary documentation.
• Coordinate administrative requirements related to government authorities, permits, licences, and regulatory matters in collaboration with relevant teams.
• Manage employee-related administrative requirements, including travel, accommodation, transportation, and mobilization support.
• Monitor administrative budgets, expenses, petty cash, and cost-control initiatives.
• Ensure adequate office supplies, infrastructure, equipment, and other resources for smooth operations.
• Develop and implement administrative procedures, controls, MIS, and reports.
• Coordinate with HR, Finance, Procurement, Projects, and other functions to ensure seamless support to business operations.
• Lead the Administration team and ensure timely resolution of operational issues.

Qualification & Experience

• Bachelor’s degree in Business Administration, Management, Commerce, or a related discipline.
• 12–15 years of relevant experience, must have significant UAE/GCC administration experience.
• Experience in EPC, Construction, Infrastructure, Power, or Renewable Energy projects would be preferred.
• Strong exposure to facilities, camps/accommodation, transportation/fleet, vendor and contract management.
• Good understanding of UAE administrative and statutory requirements.
• Strong communication, negotiation, planning, and stakeholder-management skills.
• Proficiency in MS Office and administrative MIS/reporting systems.