Executive Assistant - (Mandarin speaking)

EC Markets; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

EC Markets in Dubai seeks an organized Executive Assistant to support the General Manager across two Dubai offices and ensure smooth daily operations. You will coordinate with HR teams in New Zealand and the United Kingdom, assist with onboarding, recruitment, vendor management, and reporting, while maintaining strict confidentiality and professionalism.

The ideal candidate holds a Bachelor's degree, 2+ years in admin/HR support, fluent English and Mandarin/Chinese, and strong MS Office skills

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years of experience in administrative, HR coordination, or assistant roles.
• Strong organizational and multitasking skills.
• Excellent communication skills in English and Chinese.
• Ability to work across time zones and coordinate with international teams.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• High level of discretion and professionalism.
• Experience in financial services / brokerage industry.
• Familiarity with UAE employment practices.
• Experience supporting senior management.

Responsibilities

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices.
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK).
• Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records.
• Support recruitment processes (interview scheduling, candidate coordination, initial screening).
• Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management.
• Prepare reports, presentations, and internal documents as required.
• Ensure compliance with company policies and local regulations.
• Assist in organizing internal meetings, events, and staff communications.

Skills

Organizational skills

Multitasking

English proficiency

Chinese proficiency

Microsoft Office

Communication skills

Time-zone coordination

Discretion and professionalism

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.

Key Responsibilities:

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
• Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
• Support recruitment processes (interview scheduling, candidate coordination, initial screening)
• Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
• Prepare reports, presentations, and internal documents as required
• Ensure compliance with company policies and local regulations
• Assist in organizing internal meetings, events, and staff communications
• Bachelor’s degree or equivalent experience
• 2+ years of experience in administrative, HR coordination, or assistant roles
• Strong organizational and multitasking skills
• Excellent communication skills in English and Chinese
• Ability to work across time zones and coordinate with international teams
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• High level of discretion and professionalism
• Experience in financial services / brokerage industry
• Familiarity with UAE employment practices
• Experience supporting senior management

Reporting Line:

Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.