Sales & Administration Coordinator – Middle East

HR Dynamo; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

HR Dynamo in Dubai is seeking a proactive Sales & Administration Coordinator to manage Dubai office administration, banking coordination, and regional sales support for the MEA region.

You will be the SPOC for banking, office operations and sales coordination, handling lead generation, tele-calling, email marketing, prospect follow-ups and meeting scheduling. Dubai-based, full-time role requiring strong English communication.

Qualifications

• Experience in sales coordination, office administration, and banking coordination.
• Location: Dubai/UAE-based candidates preferred.
• Proficiency in MS Excel, CRM systems, and sales tracking.

Responsibilities

• Act as the central point of contact for banking matters for the Dubai office.
• Coordinate with banks, vendors, and finance for documentation and payments.
• Support travel, meetings, and event logistics for the Dubai team.
• Lead generation activities including telecalling and email campaigns across MEA.

Skills

MS Excel

CRM systems

Sales coordination

Lead generation

Tele calling

Email marketing

Prospect follow-ups

Reporting

Tools

MS Excel

CRM systems

Job description

Job Description

Sales & Administration Coordinator – Middle East (Dubai)

Department: Sales Coordination / Administration
Location: Dubai, UAE
Reporting To: Regional Business Head / Management
Role Type: Full-time

1. Role Overview

We are looking for a proactive, organized, and commercially oriented professional to manage administrative and banking coordination for the Dubai office while supporting regional sales and business development activities.

The ideal candidate should be confident in communicating with customers, banks, vendors, and internal stakeholders. In addition to managing administrative responsibilities, the individual will support lead generation through tele calling, email marketing, prospect follow-ups, and coordination of sales activities across the Middle East and Africa (MEA) region.

The position will serve as the Single Point of Contact (SPOC) for banking, office administration, and sales coordination for the Dubai office.

2. Key Responsibilities

A. Banking & Financial Coordination

• Act as the primary point of contact for banking-related matters for the Dubai office.
• Coordinate with banks regarding account documentation, transactions, payments, bank confirmations, and other operational requirements.
• Liaise with the finance team for invoices, payment follow-ups, expense documentation, and financial records.
• Support bank-related compliance documentation and coordinate with relevant internal teams to ensure timely submissions.
• Maintain organised records of banking transactions and administrative expenses.
• Coordinate with authorised signatories and management for banking approvals, wherever required.

B. Office Administration

• Manage day-to-day administrative activities for the Dubai office.
• Coordinate with vendors, service providers, and facility management agencies.
• Maintain office records, contracts, documentation, and other administrative files.
• Support travel arrangements, meeting schedules, visitor coordination, and event logistics.
• Ensure timely renewal of office-related contracts, registrations, and other applicable documentation.
• Act as the central coordination point between the Dubai office, regional management, and corporate teams.

C. Sales Coordination & Customer Engagement

• Serve as the SPOC for sales coordination activities for the Dubai office.
• Coordinate with regional sales teams to maintain updated prospect lists, lead trackers, and opportunity records.
• Follow up with prospective customers through telephone calls and emails to understand their requirements and generate interest.
• Schedule meetings between prospects and

Desired Candidate Profile

• Experience: Relevant experience in sales coordination, office administration, banking coordination and business support. No fixed experience requirement specified.
• Location: Dubai/UAE-based candidates preferred.
• Industry: Preferably B2B trading, engineering, manufacturing, industrial products, technical services or distribution.
• Banking Coordination: Experience handling corporate banking documentation, transactions, payment follow-ups, KYC and bank liaison.
• Sales Coordination: Experience in lead generation, telecalling, email marketing, prospect follow-ups and meeting scheduling.
• Office Administration: Ability to manage daily office operations, vendors, documentation, renewals and administrative activities.
• Regional Exposure: Experience coordinating with customers and sales teams across GCC/MEA markets preferred.
• Technical Skills: Proficiency in MS Excel, CRM systems, reporting and maintaining sales trackers.
• Communication: Excellent written and spoken English with strong customer and stakeholder management skills.
• Independent Handling: Ability to act as the Single Point of Contact (SPOC) for banking, administration and sales coordination.
• Preferred Designations: Sales & Admin Coordinator, Commercial Coordinator, Sales Operations Executive, Business Support Executive or Sales Administrator.
• Key Attributes: Proactive, organised, commercially oriented, multitasking and capable of working independently.