Receptionist (Emirati National)

Ghobash Group; Dubai; On-site; AED 69,000 - 96,000; Part time

Job summary

Ghobash Group in Dubai seeks a part-time reception/HR support to screen calls, log inquiries, greet guests, and coordinate with the Office Assistant. You will handle mail, maintain documentation, and support HR operations.

The role requires a diploma or bachelor’s degree, UAE driving license, and proficiency with Microsoft Office; you should be quick to learn new software and ensure facilities like conference rooms and kitchens stay tidy.

Qualifications

• Diploma or bachelor’s degree from a recognized university or institution.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to learn new software.
• UAE valid Driving License.

Responsibilities

• Attend and screen all incoming and outgoing calls; take and relay messages and inform employees of priority matters.
• Keep a log of all incoming inquiries and inform employees.
• Receive guests courteously and offer beverages.
• Arrange mail courier pickup and mail distribution.
• Coordinate with the Office Assistant for tea or coffee for guests as required.
• Ensure reception area, conference rooms, and kitchens are kept clean and tidy.
• Coordinate with security regarding guest parking requests.
• Reserve conference and training rooms.
• Receive and scan HR-related documents (passport, visa, educational certificates, insurance cards).
• Prepare joining kits for new joiners and related HR materials.
• Manage stationary stocks and office supplies.
• Update attendance in Time and Attendance Software (TAS) and generate attendance reports.
• Prepare expense claims if needed.
• Attend any other duties within the scope of this function.

Skills

Microsoft Office proficiency

Ability to learn new software

Education

Diploma or Bachelor’s degree from a recognized University or Institution

Tools

Microsoft Office Suite

Job description

• Attend and screen all incoming and out-going calls; take and relay messages respond to requests for information and determines which are priority matters and inform employees accordingly.
• Keep a log of all in-coming enquiries and inform employees.
• Receive guest courteously and offer beverages.
• Responsible for mail courier pickup arrangement and mail distribution.
• Coordinate with the Office Assistant for tea or coffee to all guest whenever required.
• Coordinate with Office Assistant to ensure that offices the reception area the conference rooms and the kitchens are kept clean and tidy at all times.
• Coordinate with the security regarding parking requests for guests.
• Responsible for the reservation of conference room and training room.
• Receive and scan documents related to HR and Recruitment such as Passport Visa Educational Certificates and Insurance Cards
• Maintain and provide joining kits for New Joiners and or other materials related to HR.
• Responsible for all stationary stocks supplies kitchen etc.
• Responsible for updating attendance in Time and Attendance Software (TAS)
• Generate attendance reports when required.
• Prepare Expense Claim if needed.
• Attend any other duties within the scope of this function as and when required.

Qualifications :

• Diploma or bachelors degree from a recognized University or Institution.

Additional Information :

• Proficiency with Microsoft Office Products (Outlook Word & Excel).
• Ability to learn new software.

• UAE valid Driving License.

Compliance with policies and procedures based on the ISO standards adopted by CNS.

Remote Work :

No

Employment Type :

Part-time