Receptionist - Dubai Office

SOHO Group; Dubai; On-site; AED 100,000 - 156,000; Full time

Job summary

SOHO Group is seeking a professional Receptionist / Executive Support to manage the reception area and provide administrative support to the C-Level team in Dubai.

You will act as the first point of contact for executives, coordinate calendars, travel, and meetings, and handle confidential information with discretion. The role requires 3–5 years of related experience and strong Microsoft Office skills.

Qualifications

• 3–5 years of experience in reception, executive assistance, personal assistance, or a similar role.

Responsibilities

• Act as the primary point of contact for C-Level executives, managing communications and correspondence professionally and efficiently.
• Manage executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and other bookings.
• Prepare and coordinate correspondence, reports, presentations, meeting agendas, and minutes.
• Assist with board meetings, executive presentations, special projects, and events.
• Handle confidential and sensitive information with a high level of discretion.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and follow-up.
• Manage the reception area, welcome visitors, answer calls, and maintain a professional office environment.
• Receive and distribute mail, packages, and correspondence.
• Support general office administration, including supplies, filing, and office coordination.

Skills

Calendar management

Travel bookings

Executive support

Discretion

Communication

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Job description

About the Company

SOHO drives the success of ALO and AMIRI two leading luxury lifestyle brands shaped by innovation, mindfulness, and a strong sense of global community.

About the Role

We are looking for a professional, organized, and proactive Receptionist / Executive Support to manage the reception area and provide administrative support to the C-Level team.

Responsibilities

• Act as the primary point of contact for C-Level executives, managing communications and correspondence professionally and efficiently.
• Manage executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and other bookings.
• Prepare and coordinate correspondence, reports, presentations, meeting agendas, and minutes.
• Assist with board meetings, executive presentations, special projects, and events.
• Handle confidential and sensitive information with a high level of discretion.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and follow-up.
• Manage the reception area, welcome visitors, answer calls, and maintain a professional office environment.
• Receive and distribute mail, packages, and correspondence.
• Support general office administration, including supplies, filing, and office coordination.

Qualifications

• 3–5 years of experience in reception, executive assistance, personal assistance, or a similar role.

Required Skills

• Previous experience supporting C-Level executives or senior management is preferred.
• Strong experience in calendar management, travel bookings, and meeting coordination.
• Excellent organizational, communication, and time-management skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint.