Receptionist and Office Coordinator - Dubai (Third Party Workforce)

Danone

Dubai

On-site

AED 42,000 - 78,000

Full time

2 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

Danone is seeking a Receptionist & Office Coordinator to support the Dubai Head Office operations. The role covers receptionist duties, visitor management, and overall office coordination in a fast-paced environment.

The successful candidate will handle calls, coordinate procurement of office supplies, arrange events, and maintain secure archiving. 1–3 years in admin roles, bachelor’s degree, and Dubai residency are preferred.

Qualifications

Fluent in Arabic and English (written and spoken).
Experience in administrative or office management roles.
Based in Dubai with valid residency.

Responsibilities

Greet visitors, direct them to appropriate offices and issue passes.
Answer incoming calls and route messages to the right colleagues.
ManageHead Office purchases and supplies, arrange equipment and stationery.
Coordinate events, book venues, and liaise with suppliers for best rates.
Handle confidential information and maintain security of documents and records.
Maintain office records, archiving, and parking/logistics coordination.

Skills

Arabic & English fluency

Education

Bachelor degree

Job description

About The Job About The Job

Danone MENA is looking for Would you like to join Danone and contribute to bringing health through food to as many people as possible? If YES, Danone MENA is looking for a talented Receptionist & Office Coordinator - Dubai (third party workforce) to be based in Dubai, UAE, like you!

About The Job About The Job

In this context, the candidate will be responsible for the Dubai Head Office operations, while covering the receptionist duties in order to ensure organizational effectiveness and efficiency. He/She will communicate with people at all levels accross all business fucntions and countries as a key part of this role as well as dealing with key stakeholders and a range of external providers and customers.

Be the gatekeeper of the Head Office, by adhering to the 9 am to 5pm daily presentable presence at the office.
Greet visitors and determine the nature of their visits; issue passes and maintains visitor logs, alert appropriate party of visitors arrival or direct visitors to appropriate office, department, or employee.
Answer incoming calls in a professional manner at all times; receive and correctly route incoming calls, take, and distribute accurate messages in order to ensure smooth
Manage the Head office purchase orders for all related supplies, events & responsibilities.
Arrange cost-effective purchase of office equipment, stationary, consumables, etc., as per the requirement of the team and ensure its timely distribution.
Book venues for main team/business events.
Maintain a good working relationship with suppliers to ensure long-time commitment from them to give the company the best corporate rates.
Arrange for cafeteria services and office cleaning services.
Undertake and manage printing as well as the ordering of various office stationery.
Manage and handle business couriers, both incoming and outgoing.
Handle sensitive and/or confidential information and/or documentation with appropriate discretion and regard for the physical security of associated paperwork and electronic files.
Manage archiving of old office/administration documents and ensure archiving.
Respond to routine inquiries from internal or external sources, for example, on the organization's location, hours of operation, phone numbers, or email address.
Keeping and updating the office, building, and parking access records and proactively highlighting any shortages while keeping a close eye, especially on the parking slots, to avoid overspending.
Routine office tours to proactively detect any problems that might happen to the office infrastructure (Furniture, walls, ceiling, meeting rooms, etc).

About You

To be Successful in the role you should ideally have

Language

Fluent in Arabic, English, written & spoken.

Experience

1 - 3 years experience in an administrative, and/or office management position, ideally in a multinational environment.
Proven track record of dealing with administrative tasks.

Education

Bachelor degree.
Already based in dubai, with a valid residency.

Danone Values

Candidates are expected to adhere to Danone's core values Humanism, Openness, Proximity & Enthusiasm.

About Us

About Danone

Danone is a world-leading food company operating in three business divisions Fresh Dairy Products, Specialized Nutrition, and Waters.

Danone’s mission is Bringing health through food to as many people as possible and we want to invite people to join the movement for a healthier world. We recognize the power people have in impacting the world through their daily choices. Each time we eat and drink, we vote for the world we want to live in. We believe a healthy body needs healthy food. And healthy food needs a healthy planet and this is what our new signature One Planet One Health embodies.

What We Offer

Working in Danone MENA is one of the best places to build a strong career through everyday learning, empowerment, and team collaboration in an open culture & environment. Our culture fosters autonomy and empowerment, where your everyday can be a fresh adventure - full of new possibilities and opportunities for your development.

Danone MENA doesn’t just welcome what makes you unique, we value it. We’re proud to be an equal opportunity employer, where all hires to our team are based on qualifications, merit, and business needs. We recruit, employ, train, and promote regardless of race, color, religion, disability, sex, national origin, age, genetic characteristic, or any other protected status. Faithful to our values of openness and humanism, all of our employees share in the commitment to engage one another with dignity and respect.