Receptionist and Office Coordinator - Dubai (Third Party Workforce)

Danone

Dubai

On-site

AED 60,000 - 90,000

Full time

7 days ago

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Job summary

Danone MENA is seeking a Receptionist & Office Coordinator for its Dubai head office. The role requires handling front-desk duties, coordinating office operations, and liaising with internal teams and external partners.

You will greet visitors, route calls, manage procurement, and support facilities to ensure efficient office performance. Ideal candidates have 1–3 years in administrative roles, a Bachelor degree, and are based in Dubai with a valid residency.

Qualifications

Fluent in Arabic and English, written and spoken.
1–3 years in administrative/office management roles.
Based in Dubai with valid residency.

Responsibilities

Greet visitors and manage front-desk duties.
Answer calls professionally and route messages.
Coordinate office supplies, procurement, and vendors.
Book venues for events and manage meeting rooms.
Maintain visitor logs and security protocols.
Manage couriers and archiving of documents.
Support office operations and facility maintenance.
Liaise with internal teams and external stakeholders.

Skills

Arabic

English

Education

Bachelor degree

Job description

Short Intro and About the Job

About the job

Would you like to join Danone MENA and contribute to bringing health through food to as many people as possible? If YES, Danone MENA is looking for a talented Receptionist & Office Coordinator - Dubai (third party workforce) to be based in Dubai, UAE, like you!

In this context, the candidate will be responsible for the Dubai Head Office operations, while covering the receptionist duties in order to ensure organizational effectiveness and efficiency. He/She will communicate with people at all levels accross all business fucntions and countries as a key part of this role as well as dealing with key stakeholders and a range of external providers and customers.

Be the gatekeeper of the Head Office, by adhering to the 9 am to 5pm daily presentable presence at the office.
Greet visitors and determine the nature of their visits; issue passes and maintains visitor logs, alert appropriate party of visitors arrival or direct visitors to appropriate office, department, or employee.
Answer incoming calls in a professional manner at all times; receive and correctly route incoming calls, take, and distribute accurate messages in order to ensure smooth
Manage the Head office purchase orders for all related supplies, events & responsibilities.
Arrange cost-effective purchase of office equipment, stationary, consumables, etc., as per the requirement of the team and ensure its timely distribution.
Book venues for main team/business events.
Maintain a good working relationship with suppliers to ensure long-time commitment from them to give the company the best corporate rates.
Arrange for cafeteria services and office cleaning services.
Undertake and manage printing as well as the ordering of various office stationery.
Manage and handle business couriers, both incoming and outgoing.
Handle sensitive and/or confidential information and/or documentation with appropriate discretion and regard for the physical security of associated paperwork and electronic files.
Manage archiving of old office/administration documents and ensure archiving.
Respond to routine inquiries from internal or external sources, for example, on the organization's location, hours of operation, phone numbers, or email address.
Keeping and updating the office, building, and parking access records and proactively highlighting any shortages while keeping a close eye, especially on the parking slots, to avoid overspending.
Routine office tours to proactively detect any problems that might happen to the office infrastructure (Furniture, walls, ceiling, meeting rooms, etc).

About You

To be Successful in the role you should ideally have:

Language:

Fluent in Arabic, English, written & spoken.

Experience:

1 - 3 years experience in an administrative, and/or office management position, ideally in a multinational environment.
Proven track record of dealing with administrative tasks.

Education:

Bachelor degree.
Already based in dubai, with a valid residency.

Danone Values:Candidates are expected to adhere to Danone's core values: Humanism, Openness, Proximity & Enthusiasm.

About Us, We offer and What's next

About Danone

Danone is a world-leading food company operating in three business divisions: Fresh Dairy Products, Specialized Nutrition, and Waters.

Danone’s mission is Bringing health through food to as many people as possible and we want to invite people to join the movement for a healthier world. We recognize the power people have in impacting the world through their daily choices. Each time we eat and drink, we vote for the world we want to live in. We believe a healthy body needs healthy food. And healthy food needs a healthy planet and this is what our new signature One Planet One Health embodies.

What we offer

Working in Danone MENA is one of the best places to build a strong career through everyday learning, empowerment, and team collaboration in an open culture & environment. Our culture fosters autonomy and empowerment, where your everyday can be a fresh adventure - full of new possibilities and opportunities for your development.

Danone MENA doesn’t just welcome what makes you unique, we value it. We’re proud to be an equal opportunity employer, where all hires to our team are based on qualifications, merit, and business needs. We recruit, employ, train, and promote regardless of race, color, religion, disability, sex, national origin, age, genetic characteristic, or any other protected status. Faithful to our values of openness and humanism, all of our employees share in the commitment to engage one another with dignity and respect.