Receptionist and administrator

BG Group UAE; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

BG Group UAE is seeking a proactive administrator/receptionist to welcome visitors and manage inquiries, ensuring a smooth daily workflow in a growing construction business.

You will handle calls, emails, and scheduling, support HR and other departments, and keep records organized. The role requires strong communication, multitasking, and solid Excel/Outlook skills in a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• 3+ years in construction field.
• Strong communication and interpersonal skills; professional demeanor.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Welcome and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and general inquiries, ensuring they are directed to the right team.
• Coordinate meetings, visitors, deliveries, and other reception requirements.
• Support daily office administration and maintain an organized workplace.
• Maintain accurate records, documents, and filing systems.
• Assist with attendance, timesheets, leave records, and basic administrative reports.
• Provide administrative support to HR and other departments when required.
• Coordinate with internal teams and external parties to ensure requests are handled efficiently.
• Assist with other administrative tasks and projects as assigned by management.

Skills

Communication

Multitasking

Organization

Interpersonal skills

Education

Bachelor's degree in Business Administration

Diploma in Business Administration

Tools

Excel

Outlook

Microsoft Office

Job description

This is an excellent opportunity for a motivated individual looking to build their professional experience, develop strong administrative and communication skills, and gain exposure to different areas of the business within a growing company.

Key Responsibilities

• Welcome and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and general inquiries, ensuring they are directed to the right team.
• Coordinate meetings, visitors, deliveries, and other reception requirements.
• Support daily office administration and maintain an organized workplace.
• Maintain accurate records, documents, and filing systems.
• Assist with attendance, timesheets, leave records, and basic administrative reports.
• Provide administrative support to HR and other departments when required.
• Coordinate with internal teams and external parties to ensure requests are handled efficiently.
• Assist with other administrative tasks and projects as assigned by management.

Requirements & Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field.
• At least 3+ years in construction field.
• Strong communication and interpersonal skills.
• Professional, confident, and welcoming personality.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Well-organized with strong attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Positive attitude with a willingness to learn and develop.