Reception & HR Admin Specialist — Dynamic Office Ops

Apt Resources; Dubai; On-site; AED 89,000 - 112,000; Full time

Job summary

Apt Resources in the United Arab Emirates partners with a multinational trading company to recruit a Reception Admin & HR specialist who will be the first point of contact for visitors while providing essential HR support to the organization. This role spans both administrative and HR tasks to ensure efficient office operations and a positive workplace culture.

The position involves visitor coordination, document management, visa processing, bank and payroll related support, and collaboration

Qualifications

• Experience as a receptionist or admin assistant with HR exposure.
• Strong interpersonal and communication skills.
• Proficient in MS Office and HR software.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information.
• Bachelor's degree in HR or related field is a plus.
• Ability to work in a fast-paced multicultural environment.
• Familiarity with company registration and visa processing.
• Team player who can work independently.

Responsibilities

• Manage phone calls and emails directing them to the appropriate departments.
• Assist first-time guests to the office and coordinate with reception for visitor access.
• Coordinate with the office assistant to maintain pantry supplies and stationery.
• Send birthday greetings to employees on WhatsApp and email.
• Announce upcoming holidays after management approval.
• Book hotels and air tickets as instructed by management.
• Check company PO Box biweekly and handle NOC renewal process.
• Process employee reimbursements ensuring accuracy of receipts and invoices.
• Prepare payment vouchers authorization letters for bank statements and handle monthly bill payments (Etisalat CEO/Directors home internet DEWA).
• Manage meeting room bookings and email coordination with stakeholders.
• Handle incoming and outgoing mail and packages.
• Apply for visit visas as required.
• Organize and maintain records and documents.
• Familiarize with DMCC & DIFC Portals for company and employee services.

Skills

Interpersonal skills

MS Office

HR software

Organizational skills

Confidentiality

Education

Bachelor's degree in HR or related field

Tools

HR software platforms

Job description

Apt Resources in the United Arab Emirates partners with a multinational trading company to recruit a Reception Admin & HR specialist who will be the first point of contact for visitors while providing essential HR support to the organization. This role spans both administrative and HR tasks to ensure efficient office operations and a positive workplace culture.

The position involves visitor coordination, document management, visa processing, bank and payroll related support, and collaboration