Receptionist - UAE National

Americana Foods; Dubai; On-site; AED 48,000 - 72,000; Full time

Job summary

Americana Foods is seeking a friendly Receptionist to join our Dubai office. You will be the first point of contact, greet visitors, answer calls, and provide essential administrative support to multiple departments.

You will maintain a tidy front desk, manage mail and deliveries, schedule meetings, assist with filing, data entry, and help with day-to-day office coordination while upholding company policies and confidentiality.

Qualifications

• High school diploma or equivalent.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, ensuring it is tidy and presentable at all times.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Schedule and coordinate appointments, meetings, and conference rooms.
• Provide basic information to visitors or direct inquiries to the appropriate departments.
• Maintain office supplies inventory and place orders when necessary.
• Assist in administrative tasks such as filing, data entry, and document preparation.
• Support HR or other departments with clerical duties when required.
• Ensure compliance with company policies and confidentiality procedures.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Education

High school diploma

Tools

MS Office

Job description

The Receptionist will be the first point of contact for the company, responsible for creating a welcoming environment for visitors and providing administrative support across the organization. This role includes managing front-desk operations, handling incoming calls and correspondence, and assisting with day-to-day office coordination to ensure smooth operations.

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, ensuring it is tidy and presentable at all times.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Schedule and coordinate appointments, meetings, and conference rooms.
• Provide basic information to visitors or direct inquiries to the appropriate departments.
• Maintain office supplies inventory and place orders when necessary.
• Assist in administrative tasks such as filing, data entry, and document preparation.
• Support HR or other departments with clerical duties when required.
• Ensure compliance with company policies and confidentiality procedures.

Requirements

• High school diploma or equivalent; diploma/degree in administration or related field is a plus.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.