Reception & Document Control Specialist

ASTI Academy; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

ASTI Academy is seeking a diligent Receptionist cum Document Controller in Dubai to manage front desk operations and oversee document control with a focus on organization and confidentiality.

The role requires handling visitor interactions, mail distribution, appointment scheduling, and maintaining robust document filing, retrieval, and reporting processes to ensure accuracy and compliance.

Qualifications

• Bachelor's degree in Administration, or a related field.
• Proven experience as a Receptionist and Document Controller.
• Proficient with document control procedures.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication; discretion and confidentiality.

Responsibilities

• Receptionist: Front Desk Management – greet visitors, manage calls, keep reception area organized.
• Receptionist: Visitor assistance – register and inform visitors, guide to contacts or meeting rooms.
• Receptionist: Mail handling – receive and distribute mail, arrange courier.
• Receptionist: Appointment scheduling – book and confirm appointments, notify staff.
• Document Controller: Filing and organization – maintain efficient filing system and confidentiality.
• Document Controller: Retrieval, distribution, and record-keeping of documents; quality control.

Job description

ASTI Academy is seeking a diligent Receptionist cum Document Controller in Dubai to manage front desk operations and oversee document control with a focus on organization and confidentiality.

The role requires handling visitor interactions, mail distribution, appointment scheduling, and maintaining robust document filing, retrieval, and reporting processes to ensure accuracy and compliance.