Document Controller cum Receptionist

TASC Outsourcing; Dubai; On-site; AED 70,000 - 110,000; Part time

Job summary

TASC Outsourcing in Dubai seeks a Document Controller cum Receptionist to manage document handling and provide professional front-desk support. The role requires accuracy, confidentiality, and client interaction excellence.

Responsibilities include managing document flow, maintaining filing systems, database operations, greeting visitors, and coordinating with project teams. 2-4 years of relevant experience and a Diploma/Certificate in Records Management or Office Administration are required.

Qualifications

• 2-4 years of combined experience in document control and receptionist roles.
• Experience in engineering, construction, or technical project environments.
• Diploma or certification in Records Management or Office Administration.

Responsibilities

• Manage receipt, classification, and distribution of documents.
• Maintain filing systems for easy retrieval and compliance.
• Operate document control databases with version control and audit readiness.
• Greet visitors, answer calls, and handle reception duties.
• Coordinate with project teams to track transmittals, revisions, and approvals.
• Ensure confidentiality and security of sensitive documents.
• Assist with scheduling meetings and basic office administration.

Skills

Document control

EDMS

Office administration

Front-desk etiquette

MS Office

ISO 9001 knowledge

Multitasking

Customer service

Communication

Education

Diploma/Certificate in Records Management or Office Administration

Tools

EDMS

Job description

Job Location: Dubai, United Arab Emirates

Work Mode: On-site

Date Posted: 11 October 2026

Job Reference/ID: JP-001663

Job Description / Role:

We are seeking a highly organized Document Controller cum Receptionist to join our Dubai office. This dual-role position is responsible for efficient document management, database maintenance, and providing professional front-desk support. The ideal candidate will ensure accuracy, confidentiality, and excellent client interactions.

Key Responsibilities:

• Manage the receipt, classification, and distribution of technical and administrative documents
• Maintain and update electronic and physical filing systems to ensure easy retrieval and compliance
• Operate and maintain document control databases, ensuring version control and audit readiness
• Greet visitors, answer and direct incoming calls, and handle general receptionist duties
• Coordinate with project teams to track document transmittals, revisions, and approvals
• Ensure confidentiality and security of sensitive documents
• Assist with scheduling meetings, managing conference rooms, and handling basic office administration tasks

Experience Required:

• 2-4 years of combined experience in document control and receptionist roles
• Experience working in engineering, construction, or technical project environments

Education Qualifications:

• Diploma or certification in Records Management, Office Administration, or related field

Skills Required:

• Proven technical skills in filing, indexing, and managing document control systems
• Strong database management experience, including proficiency with document management software or EDMS
• Excellent verbal and written communication skills for interacting with clients and internal teams
• Professional front-desk etiquette and customer service orientation
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)
• Ability to work with minimal supervision and manage multiple priorities
• Familiarity with ISO 9001 quality management standards
• Basic knowledge of office equipment maintenance and troubleshooting

Languages: Fluency in English and any additional language such as Arabic or Hindi

Employment / Job Type: Contract

Nationality: UAE National (Emiratisation)

About the Company:

Dubai headquartered staffing and outsourcing company serving clients across the UAE, Saudi Arabia, and the wider Gulf. TASC provides contract and temporary staffing, permanent recruitment, managed services, payroll and visa administration, and outsourced retail and field teams across information technology, banking, telecommunications, retail, healthcare, construction, and business support functions.

Department / Functional Area: Administration

Closing Date: Not mentioned (apply as soon as possible)