Real Estate Marketing & Admin Specialist

Al Futtaim Private Company (LLC); Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

Al Futtaim Private Company (LLC) in Abu Dhabi seeks an organized administrator to support the Associate Director and three functional teams, handling correspondence, meetings, minutes and records. The role covers budget tracking, procurement coordination, contract tracking, vendor management and marketing support, with emphasis on audit-ready filing and timely follow-up.

The candidate will ensure timely completion of routine requests, coordinate cross-functional activities and contribute to

Qualifications

• 3–5 years of relevant experience in administrative coordination or multifunctional office support.
• Experience with budgets, procurement processes and contract tracking is preferred.
• Familiarity with vendor coordination, invoices and formal reporting.

Responsibilities

• Provide daily administrative and secretarial support to the Associate Director and three teams.
• Maintain structured digital and physical files, calendars and knowledge materials for audit readiness.
• Coordinate with Finance, Procurement, Legal, HR, IT, Operations and Facilities to resolve requests and follow up.
• Arrange meeting rooms, logistics for visitors, IT requests and training sessions.
• Review submissions for completeness before routing for signatures or approvals.
• Maintain monthly budget trackers for Marketing, Customer Services and IMAGINE.
• Track invoices, purchase orders, supplier payments and supporting docs.
• Prepare budget-versus-actual summaries and flag variances.
• Consolidate monthly departmental reports and KPI dashboards.
• Coordinate contract register and monitor renewals and obligations.
• Support marketing calendars, briefs, budgets and post-event reporting.
• Support customer service desks and experiences administration.
• Maintain records for IMAGINE operations and service contracts.

Skills

Budget tracking

Procurement docs

Contract tracking

Management reports

Audit-ready filing

Education

Bachelor's degree in Business Administration or related field

Job description

Al Futtaim Private Company (LLC) in Abu Dhabi seeks an organized administrator to support the Associate Director and three functional teams, handling correspondence, meetings, minutes and records. The role covers budget tracking, procurement coordination, contract tracking, vendor management and marketing support, with emphasis on audit-ready filing and timely follow-up.

The candidate will ensure timely completion of routine requests, coordinate cross-functional activities and contribute to