Proposal Officer

ALEC Holdings; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Iconic UAE projects

Collaborative environment

Career progression

Job summary

ALEC Holdings invites a detail oriented Proposals Officer to coordinate winning tender submissions across UAE projects. You’ll gather content, pricing, and approvals from internal teams, ensuring compliance and timely delivery of high quality proposals.

With 1–2 years in proposals or bid coordination, you’ll excel at organization, communication, and multi-deadline management while supporting the bid team with templates, records, and post-submission activities.

Qualifications

• 1–2 years of experience in proposals, bid coordination, administration, or a similar role.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple deadlines and priorities.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Ability to work collaboratively with cross-functional teams.
• Familiarity with tendering or procurement processes is an advantage

Responsibilities

• Assist in preparing bid and proposal documents, presentations, and supporting materials.
• Coordinate with internal departments to gather content, pricing, technical inputs, and approvals.
• Review tender documents and help identify submission requirements, deadlines, and compliance criteria.
• Maintain proposal templates, content libraries, and company credentials.
• Track bid timelines and ensure all deliverables are completed on schedule.
• Format, proofread, and quality-check proposal documents before submission.
• Support the preparation of clarifications, follow-up responses, and post-submission documents.
• Help organize proposal meetings, bid reviews, and submission activities.
• Maintain records of submitted bids, outcomes, and feedback for future reference.
• Provide administrative support to the bid/proposal team as needed.

Skills

Proposals coordination

Bid management

Communication

Organizational skills

MS Office proficiency

Team collaboration

Attention to detail

Tools

Microsoft Office

Job description

Are you a detail oriented and highly organized Proposal Officer ready to coordinate winning tender submissions, ensure compliance with client requirements, and support business growth through the delivery of high quality proposals?

Who are we?

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC Building forms the structural heart of the Group, delivering high-value construction projects from foundation to finish. Whether commercial towers or luxury hospitality developments, we build safely, collaboratively, and with precision – laying the groundwork for long-term success.

Why Join Us?

As a Proposals Officer in ALEC Building, you’ll be at the heart of delivering iconic structures. Our team shapes landmark projects from foundation to finish - providing the space and support for you to take ownership, lead boldly, and build excellence into every detail.

At ALEC, we’re about more than just building iconic structures - we’re about building exceptional careers. As a trusted partner to some of the region’s most ambitious projects, we value innovation, operational excellence, and our people. Join us to deliver Estimating initiatives that directly shape our business success, from sourcing candidates to enhancing candidate experiences.

About Your Team

Join a dynamic and collaborative team responsible for coordinating and delivering winning proposals across a variety of opportunities. We work in partnership with multiple departments to develop accurate, compelling, and timely submissions that showcase our capabilities and help secure new business.

Your Role

As a Proposals Officer, you will

• Assist in preparing bid and proposal documents, presentations, and supporting materials.
• Coordinate with internal departments to gather content, pricing, technical inputs, and approvals.
• Review tender documents and help identify submission requirements, deadlines, and compliance criteria.
• Maintain proposal templates, content libraries, and company credentials.
• Track bid timelines and ensure all deliverables are completed on schedule.
• Format, proofread, and quality-check proposal documents before submission.
• Support the preparation of clarifications, follow-up responses, and post-submission documents.
• Help organize proposal meetings, bid reviews, and submission activities.
• Maintain records of submitted bids, outcomes, and feedback for future reference.
• Provide administrative support to the bid/proposal team as needed.

What We’re Looking For

• 1–2 years of experience in proposals, bid coordination, administration, or a similar role preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple deadlines and priorities.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Ability to work collaboratively with cross-functional teams.
• Familiarity with tendering or procurement processes is an advantage

What We Offer

• The chance to contribute to some of UAE most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.

Ready to shape the future of our business through winning proposals?