Design - Executive Assistant (Real Estate)

Tanqeeb; Abu Dhabi; On-site; AED 110,000 - 160,000; Full time

Job summary

Tanqeeb, partnering with a semi-government real estate developer in Abu Dhabi, seeks an experienced Executive Assistant to support the Executive Director of Design.

The role requires calendar management, travel coordination, document preparation, meetings, and briefing materials, with strict confidentiality and senior stakeholder interaction.

Candidates should have 5+ years in executive support, a UAE background preferred, and strong English and MS Office skills.

Qualifications

• Bachelor's degree required.
• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience in design, real estate, or property development preferred.
• UAE experience highly preferred.
• Strong MS Office skills and professional English communication.

Responsibilities

• Manage the Executive Director’s calendar, appointments, meetings, and calls.
• Coordinate travel arrangements and prepare trip documents.
• Follow up on tasks, deadlines, and deliverables across the Design Team.
• Prepare and review PowerPoint presentations, reports, and memos.
• Coordinate meetings, agendas, minutes, and external communications.
• Handle confidential information and maintain a filing system.
• Support senior stakeholders and organize events and briefings.

Skills

Executive support

Calendar management

Communication

Time management

Attention to detail

English proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are partnering with a semi-government real estate developer in Abu Dhabi to hire an experienced Executive Assistant with a background in supporting Design Departments. The successful candidate will provide high-level administrative and executive support to the Executive Director of Design within the organization.

Key Responsibilities

• Manage the Executive Director’s calendar, appointments, meetings, and conference calls
• Coordinate travel arrangements and prepare documents for business trips and meetings
• Follow up on key tasks, deliverables, and deadlines across the Design Team
• Coordinate periodic and ad-hoc reports, ensuring timely inputs and approvals
• Prepare, edit, and review PowerPoint presentations, reports, letters, memos, and correspondence
• Manage approval requests by gathering and organizing the required supporting information
• Coordinate senior-level departmental meetings, prepare agendas, record and distribute minutes
• Organize events, conferences, and meetings, including logistics and budget coordination
• Prepare information and briefing materials for meetings with internal and external stakeholders
• Handle confidential documents and maintain an effective filing and document management system
• Screen calls and correspondence and manage communication on behalf of the Executive Director
• Coordinate the reception and arrangements for high-level guests and external stakeholders
• Support special projects and provide administrative assistance to senior members of the Design Team

Job Requirements

• Bachelor’s degree Holder
• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Current or previous experience within design department in real estate, property development, or a related industry is preferred.
• UAE experience is highly preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong written and spoken English
• Excellent organizational, communication, coordination, and time-management skills
• Ability to handle confidential information and work with senior-level stakeholders