Procurement Coordinator - Hotel Purchasing

Accor Group; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

Accor is seeking a Procurement Coordinator - Hotel Purchasing in Dubai to support daily hotel procurement, source suppliers, obtain quotations, and manage purchase orders under approved procedures.

The role emphasizes vendor coordination, cost control, and maintaining accurate supplier records, ensuring timely delivery across hotel departments with clear English communication and strong attention to detail.

Qualifications

• Diploma or degree in Hospitality, Procurement or a related field.
• 2–5 years of relevant experience in hotel procurement.
• Experience with supplier coordination, quotations, and purchase orders.

Responsibilities

• Support day-to-day hotel procurement in accordance with procedures.
• Obtain competitive quotations from suppliers.
• Compare prices, specs, delivery, and terms before decisions.
• Prepare and coordinate purchase orders.
• Track orders and update delivery status.
• Maintain supplier documentation and profiles.
• Coordinate with receiving and finance for reconciliation.
• Assist cost-control activities by identifying price differences.
• Follow purchasing controls and hotel procedures.

Skills

Hotel procurement

Purchasing operations

Supplier sourcing

Vendor coordination

RFQ management

Cost control

Education

Diploma/Degree in Hospitality or Procurement

Job description

Procurement Coordinator - Hotel Purchasing Job Snapshot Role: Procurement Coordinator - Hotel Purchasing Location: Dubai, United Arab Emirates Industry: Hospitality Function: Purchasing Experience: 2-5 years Job Type: Full-time Position Overview Procurement Coordinator - Hotel Purchasing in Dubai, United Arab Emirates is a Hospitality opportunity with Accor focused on supplier sourcing, competitive quotations, purchase orders, vendor coordination and purchasing cost control. Accor is hiring an experienced procurement professional who can support efficient hotel purchasing operations, maintain accurate supplier documentation, track deliveries and help secure quality goods and services at commercially competitive terms. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality Function: Purchasing Salary: 5000-8000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Key Responsibilities

• Support day-to-day hotel procurement requirements in accordance with approved purchasing procedures.
• Obtain competitive quotations from suppliers for goods, materials and services requested by hotel departments.
• Compare prices, specifications, availability, delivery schedules and commercial terms before purchasing decisions are made.
• Conduct market surveys to identify suitable suppliers and benchmark current pricing.
• Assist the Purchasing Manager with negotiations aimed at achieving competitive commercial terms.
• Prepare and coordinate purchase orders against approved purchasing requests.
• Communicate with suppliers to confirm quantities, specifications, pricing and expected delivery dates.
• Track outstanding orders and follow up promptly on items that have not been delivered as scheduled.
• Inform relevant internal departments of important changes to order status or delivery timing.
• Support vendor registration and ensure required supplier information is properly documented.
• Maintain current supplier profiles, contact information and commercial records.
• Keep supplier catalogs, price lists and product references updated for purchasing use.
• Maintain accurate records of quotations, purchase orders and related procurement correspondence.
• Assist with cost-control activities by identifying pricing differences and potential purchasing efficiencies.
• Review purchasing documentation for completeness and accuracy before processing.
• Coordinate with receiving and inventory teams to support accurate delivery and stock records.
• Work with Finance and operational departments when purchasing documentation requires clarification or reconciliation.
• Record supplier delivery concerns and elevate recurring performance issues to the Purchasing Manager.
• Maintain organized procurement files to support internal controls and document retrieval.
• Protect confidential information relating to supplier pricing, negotiations and commercial agreements.
• Support efficient inventory planning by maintaining accurate procurement information and monitoring purchasing requirements.
• Follow Accor policies, purchasing controls and applicable hotel procedures throughout the procurement process.
• Provide additional purchasing support when operational priorities or business volumes require it.

Ideal Profile

The position is suited to a procurement professional with a diploma or degree in Hospitality, Procurement or a related field and approximately 2-5 years of relevant experience, depending on education and previous career exposure. Practical experience in purchasing, procurement administration, supplier coordination or hotel supply operations is valuable. Candidates should understand how to obtain quotations, compare commercial offers, process purchasing documentation and follow orders through to delivery. Strong attention to detail is essential when maintaining supplier information, purchase orders, catalogs and inventory-related records. The role also requires the ability to manage several purchasing requests simultaneously without losing accuracy or follow-up discipline. Candidates should be comfortable communicating with suppliers and coordinating requirements across multiple internal departments. Fluency in English is required for professional correspondence, purchasing documentation and day-to-day business communication.

Skills Set

• Hotel procurement
• Purchasing operations
• Supplier sourcing
• Vendor coordination
• Request for quotation
• Quotation analysis
• Market surveys
• Price benchmarking
• Purchase order processing
• Vendor registration
• Supplier negotiations
• Procurement cost control
• Supplier catalogs
• Purchasing documentation
• Procurement records
• Inventory coordination
• Order tracking
• Delivery follow-up
• Supplier performance monitoring
• Commercial comparison
• Procurement administration
• Purchasing controls
• Hospitality supply operations
• Records management
• Cost analysis
• Microsoft Office
• English communication
• Cross-functional coordination

Why Join Us

Procurement professionals play an important role in Dubai 's Hospitality sector by balancing product quality, supplier reliability and operating costs across complex hotel operations. This opportunity provides hands‑on exposure to sourcing, vendor management, purchasing controls and commercial decision support while building experience relevant to larger procurement and supply responsibilities. Accor 's international hospitality network also provides a strong environment for professional learning and career mobility. Experience developed in this position can support progression toward Procurement Executive, Purchasing Officer, Senior Procurement Coordinator and Purchasing Manager opportunities across hotel and hospitality operations.

About the Company

Accor is a global hospitality group with more than 45 brands and thousands of hotels, restaurants and lifestyle destinations across international markets. The group combines established hospitality operations with responsible business practices, employee development and opportunities for career growth across its worldwide network.