Procurement Coordinator

Emirates Panel Company Trading LLC; Dubai; On-site; AED 48,000 - 72,000; Full time

Job summary

Emirates Panel Company Trading LLC in Dubai seeks an experienced Procurement Officer to support the Purchasing Manager in day-to-day operations, maintain procurement records and negotiate with vendors to ensure a smooth supply of materials.

You will handle purchase requisitions, issue and follow up on POs, coordinate with logistics and accounts, and ensure compliance with company policies while maintaining accurate supplier data.

Qualifications

• Bachelor's degree in Commerce or related discipline, or engineering
• Minimum 4 years of procurement experience
• Strong vendor negotiation and communication skills

Responsibilities

• Receive purchase requisitions from various departments.
• Scout for the best market sources and supplies.
• Update database of foreign and local suppliers.
• Compare and negotiate price before presenting it to the Purchase Manager.
• Prepare Purchase Order for approval.
• Follow up with accounts department for payment.
• Follow up with logistics department for collection.
• Follow up with suppliers through email and telephone
• Handle claims and returns to suppliers and track replacements/credits
• Maintain and follow up on PRNs, RFQs, P.O, delivery, shipment, insurance, defective goods
• Periodic supplier re-evaluation based on purchase transactions
• Prepare purchase documents per company policy and standards
• Report quality and quantity discrepancies
• Assist in developing flow of purchase policies and procedures
• Assist in obtaining maximum credit facility
• Maintain company interests when dealing with clients/third parties
• Perform other tasks assigned by the Direct Line Manager
• To ensure approved purchases are cost-efficient and meet standards

Skills

Vendor negotiation

MS Office

Purchasing software

Communication and negotiation

Data entry

Education

Bachelor's degree in Commerce or related discipline or engineering

Tools

ERP/purchasing system

Job description

Job Description:

Job Purpose:

Assist the Purchasing Manager/Department in the day-to-day operations of the department guided by the purchasing policies and procedures to maintain smooth supply of raw materials and negotiates deals with potential vendors. Manage procurement records including purchase order and history. Following up with vendors on shipment and delivery.

Responsibilities and duties:

Receive purchase requisitions from various departments.

Scout for the best market source and supplies.

Update database of foreign and local suppliers.

Compare and negotiate price before presenting it to the Purchase Manager.

Prepare Purchase Order for approval.

Follow up with accounts department for payment, as necessary (CDC/Bank Transfer/Advance Payment)

Follow up with logistics department for collection, as necessary.

Follow up and communicate with suppliers through email and telephone

Handle claim/s and/or return/s to suppliers and track them till replacement of goods /credit note related to them.

Follow up pending documents such as - PRNs, RFQs, P.O, delivery, shipment, insurance, defective goods etc.

Periodic supplier re-evaluation to know the performance of the supplier based on the purchase transactions with them.

Prepare purchase documents as per company policy and standards.

Report quality and quantity discrepancy whenever encountered.

Assist in developing effective flow of purchase policies and procedures.

Assist in obtaining maximum credit facility.

Maintain company's interest and objectives when dealing with Clients and third parties.

Perform other tasks assigned by the Direct Line Manager.

Accountabilities:

To ensure approved purchases are cost-efficient and of companys standard.

Qualifications:

Bachelors degree holder, preferably in Commerce or related discipline or engineering

Years of Experience:

Minimum 4 years of work experience for the same or similar role.

Person Requirements:

Skilled in understanding and reviewing purchase orders, invoices, sales and other reports

Working knowledge in MS office

Hands-on experience with purchasing software

Good communication and negotiations skills

Strong administration and data entry skills

Preferably with UAE driving license