Procurement & Commercial Coordinator – Building Management System (BMS)

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai is seeking a Project Procurement & Commercial Coordinator for the Building Management division. You will manage procurement activities, coordinate with the sales and project teams, and ensure timely material delivery to site.

You will prepare invoices, track payments, issue POs, and monitor supplier performance, while coordinating with subcontractors and warehouse staff to avoid delays and budget overruns on critical LOI projects.

Qualifications

• Minimum 3 years’ experience in procurement or related roles.
• Experience coordinating with suppliers and subcontractors.
• Ability to prepare RFQs/RFPs, POs, and invoices.

Responsibilities

• Prepare monthly revenue reports and monitor revenue plan.
• Coordinate with sales on revenue and LOI projects.
• Prepare proforma invoices and liaise with customers for cheques.
• Coordinate procurement requirements, RFQs/RFPs, and supplier quotes.
• Issue POs and track order approvals and delivery schedules.
• Coordinate material receiving, warehouse activities, and quality checks.
• Coordinate subcontractor purchases, schedules, and site execution.

Skills

Procurement

Material Coordination

Invoice & Payment

Delivery Coordination

Site Coordination

Subcontractor Coordination

Job description

Job Profile:Looking for the Project Procurement & Commercial Coordinator of the Building management division.

Essential Roles and Responsibilities

• Prepare monthly revenue reports and monitor the revenue plan.
• Conduct coordination meetings with the sales team regarding current revenue and LOI projects.
• Prepare proforma invoices as per the revenue plan and coordinate with customers for cheque preparation.
• Procurement Coordinate with departments to identify procurement requirements. Analyze material specifications, quantities, market trends, prices, and availability. Identify and evaluate suitable suppliers and vendors. Prepare and issue RFQs/RFPs and compare supplier quotations. Evaluate suppliers based on quality, cost, delivery, certifications, and reliability. Negotiate material prices, payment terms, and delivery schedules. Prepare and issue Purchase Orders (POs). Track order approvals and delivery schedules. Coordinate with suppliers to ensure timely material delivery. Monitor and control procurement costs and prepare procurement reports.
• Material & Warehouse Coordination Coordinate material receiving and ensure materials meet required specifications. Coordinate quality checks and resolve material discrepancies. Work closely with the warehouse team for inventory tracking. Support demand planning to avoid overstocking or stock shortages. Verify supplier invoices against POs and goods received.
• Invoice & Payment Coordination Prepare the monthly Invoice Tracker report. Coordinate invoice submission with the respective teams. Prepare and arrange invoice documents for submission. Follow up on invoice submissions and cheque collections. Update AR Aging reports and coordinate with the sales team regarding payment status.
• Delivery & Site Coordination Coordinate delivery requests with the warehouse and customers. Arrange delivery documentation and follow up for MIR approvals. Coordinate with site personnel to ensure MIR documents are completed and approved. Ensure smooth and timely delivery of materials to project sites.
• Subcontractor Coordination Negotiate installation prices and payment terms with subcontractors. Prepare and issue subcontractor Purchase Orders. Conduct daily follow-ups on site schedules and manpower activities. Coordinate with subcontractors to ensure smooth project execution.

Skill and Experience

• (+3 years’ experience)
• Procurement
• Material & Warehouse Coordination
• Invoice & Payment Coordination
• Delivery & Site Coordination
• Subcontractor Coordination