Procurement Admin & Contracts Coordinator

ParamInfo; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

ParamInfo is seeking a proactive Procurement Administrator to support the Procurement Department across multiple business units in Dubai. The role focuses on end-to-end procurement administration, supplier relationships, and policy-compliant activities to drive operational efficiency.

The ideal candidate will have 2–3 years in administrative or procurement support roles, strong MS Office skills, and excellent organizational and communication abilities, with hospitality experience preferred.

Qualifications

• Bachelor's degree in business administration, commerce or related field is required.
• 2–3 years' experience in administrative, procurement support, or coordination roles.
• Hospitality experience is preferred.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in MS Office and strong written/verbal communication.

Responsibilities

• Provide comprehensive administrative support to the Procurement team.
• Maintain organized records of procurement documentation and correspondence.
• Prepare letters, memos, reports, and internal communications.
• Schedule meetings, maintain calendars, and coordinate appointments.
• Handle filing and document management in electronic and physical formats.
• Track approvals and follow up with relevant stakeholders.
• Coordinate document circulation for review, approval, and signatures.
• Maintain a centralized contract database and filing system.
• Track contract expiry dates and renewal schedules.
• Coordinate the contract process and management.
• Follow up with suppliers and stakeholders regarding contract documentation.
• Coordinate supplier onboarding and registration activities.
• Maintain accurate supplier records and databases.
• Monitor and track Purchase Requisitions (PRs).
• Follow up and approval status.
• Maintain procurement reports, logs, and trackers.
• Prepare weekly and monthly status reports.

Skills

Administrative support

Document management

Communication skills

Organizational multitasking

Attention to detail

Education

Bachelor's Degree Business Administration, Commerce, or a related field.

Tools

Microsoft Office

Job description

ParamInfo is seeking a proactive Procurement Administrator to support the Procurement Department across multiple business units in Dubai. The role focuses on end-to-end procurement administration, supplier relationships, and policy-compliant activities to drive operational efficiency.

The ideal candidate will have 2–3 years in administrative or procurement support roles, strong MS Office skills, and excellent organizational and communication abilities, with hospitality experience preferred.