16119 - Admin Procurement

ParamInfo; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

ParamInfo is seeking a proactive Procurement Administrator to support the Procurement Department across multiple business units in Dubai. The role focuses on end-to-end procurement administration, supplier relationships, and policy-compliant activities to drive operational efficiency.

The ideal candidate will have 2–3 years in administrative or procurement support roles, strong MS Office skills, and excellent organizational and communication abilities, with hospitality experience preferred.

Qualifications

• Bachelor's degree in business administration, commerce or related field is required.
• 2–3 years' experience in administrative, procurement support, or coordination roles.
• Hospitality experience is preferred.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in MS Office and strong written/verbal communication.

Responsibilities

• Provide comprehensive administrative support to the Procurement team.
• Maintain organized records of procurement documentation and correspondence.
• Prepare letters, memos, reports, and internal communications.
• Schedule meetings, maintain calendars, and coordinate appointments.
• Handle filing and document management in electronic and physical formats.
• Track approvals and follow up with relevant stakeholders.
• Coordinate document circulation for review, approval, and signatures.
• Maintain a centralized contract database and filing system.
• Track contract expiry dates and renewal schedules.
• Coordinate the contract process and management.
• Follow up with suppliers and stakeholders regarding contract documentation.
• Coordinate supplier onboarding and registration activities.
• Maintain accurate supplier records and databases.
• Monitor and track Purchase Requisitions (PRs).
• Follow up and approval status.
• Maintain procurement reports, logs, and trackers.
• Prepare weekly and monthly status reports.

Skills

Administrative support

Document management

Communication skills

Organizational multitasking

Attention to detail

Education

Bachelor's Degree Business Administration, Commerce, or a related field.

Tools

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Procurement Administrator to support the Procurement Department in managing the end-to-end procurement process across multiple business units. The successful candidate will play a key role in ensuring operational efficiency, maintaining supplier relationships, supporting contract administration, and coordinating procurement activities in line with company policies and procedures.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to the Procurement team.
• Maintain organized records of procurement documentation and correspondence.
• Prepare letters, memos, reports, and internal communications.
• Schedule meetings, maintain calendars, and coordinate appointments.
• Handle filing and document management in electronic and physical formats.

Documentation & Approval Coordination

• Track approvals and follow up with relevant stakeholders.
• Coordinate document circulation for review, approval, and signatures.

Contract Administration

• Maintain a centralized contract database and filing system.
• Track contract expiry dates and renewal schedules.
• Coordinate the contract process and management
• Follow up with suppliers and stakeholders regarding contract documentation.
• Coordinate supplier onboarding and registration activities.
• Maintain accurate supplier records and databases.

Purchase Requisition & Procurement Coordination

• Monitor and track Purchase Requisitions (PRs).
• Follow up and approval status.

Reporting & Record Management

• Maintain procurement reports, logs, and trackers.
• Prepare weekly and monthly status reports.

Qualifications

• Bachelor's Degree Business Administration, Commerce, or a related field.
• 2-3 years of experience in an Administrative, Procurement Support, or Coordination role.
• Experience in hospitality is preferred.
• Excellent organizational and multitasking skills.
• Strong document control and record-management abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.