Proactive Executive Assistant to C-Suite Leaders

Delivery Hero SE; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

Delivery Hero SE is seeking a highly organized Executive Assistant to support our senior leadership team in Dubai. You will manage complex calendars, coordinate travel, prepare reports and presentations, and liaise with internal teams and external partners to ensure seamless operations.

The role requires discretion, emotional intelligence, and the ability to work independently as well as with a team in a fast-paced global company. Proactive problem-solving is essential.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting C-suite management.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently with a proactive attitude and also thrive in a team environment.
• Demonstrated discretion in handling confidential matters.
• Proficiency in G-Suite and other office productivity tools.
• Flexible, adaptable, and capable of maintaining composure in dynamic, fast-paced environments.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate complex and detailed travel arrangements efficiently.
• Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills.
• Prepare and support with reports, documents, and presentations for town halls, meetings, and summits.
• Build and maintain strong relationships with internal teams, external partners, and stakeholders.
• Handle sensitive and confidential information with discretion and emotional maturity.
• Anticipate the needs of executives, demonstrating a proactive and ‘two steps ahead’ mindset.
• Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure.
• Utilize G‑Suite applications (Google Calendar, Docs, Sheets, Slides) to enhance productivity and collaboration.
• Identify opportunities to improve processes and propose innovative solutions as a forward‑thinking contributor.
• Support the executive team with ad hoc projects, events,and operational support as needed.
• Support with and lead on event management / team.
• Work closely with the EA team to ensure consistency and seamless organization.

Skills

Executive support

Organizational skills

Multitasking

Interpersonal communication

Independence / initiative

Team collaboration

Emotional intelligence

Discretion

G-Suite proficiency

Process improvement

Tools

G-Suite / Google Workspace

Job description

Delivery Hero SE is seeking a highly organized Executive Assistant to support our senior leadership team in Dubai. You will manage complex calendars, coordinate travel, prepare reports and presentations, and liaise with internal teams and external partners to ensure seamless operations.

The role requires discretion, emotional intelligence, and the ability to work independently as well as with a team in a fast-paced global company. Proactive problem-solving is essential.