Executive Assistant to C-Suite / Executive Leadership

viamedicaintl; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

viamedicaintl in Abu Dhabi seeks an Executive Assistant to provide high-level administrative and operational support to the C-Suite. The role requires polished communication, exceptional discretion, and the ability to manage complex calendars, travel, and cross-functional initiatives in a fast-paced healthcare and corporate operations environment.

You will serve as a trusted gatekeeper, coordinating meetings, drafting briefs, and maintaining confidentials across international partners and

Qualifications

• Proven experience supporting C-suite executives.
• Excellent written and spoken English.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex executive calendars and scheduling.
• Coordinate domestic and international travel and visas.
• Draft and review executive communications, briefs, and reports.
• Liaise with internal teams and external partners to drive initiatives.

Skills

Calendar management

Travel coordination

High-level communication

Discretion & confidentiality

Job description

Executive Assistant to C-Suite / Executive Leadership

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time (On-site)

Industry: Healthcare / Corporate Operations

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management:

  • Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.

  • Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.

• Travel & Logistics Coordination:

  • Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.

• Communication & Stakeholder Liaison:

  • Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.

  • Act as the professional point of contact between executive leadership, international partners, and internal department heads.

• Operations & Task Tracking:

  • Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.

  • Handle highly sensitive personal and business matters with absolute confidentiality and discretion.