Personal Assistant to Senior Leadership Team

Dream Inc Ltd; Dubai; On-site; AED 150,000 - 270,000; Full time

Job summary

Dream is seeking an exceptional Personal Assistant to support three members of the senior leadership team, including the CEO. You will manage calendars, email, and communications across UK, US and Middle East time zones, enabling leaders to focus on strategy.

This high-impact role requires outstanding organisation, discretion, and superb written communication. You will arrange travel, prepare briefing notes, secure podcast appearances, and coordinate events and partnerships to help Dream scale.

Qualifications

• Previous experience as a PA or EA supporting founders or senior leaders.
• Highly organised, with the ability to manage competing priorities across several stakeholders.
• A confident, daily user of AI tools who adopts new technology quickly and independently.
• An excellent writer, able to adapt your tone to different voices and audiences.
• Based in Dubai or the UK, with working hours that overlap with UK, USA, UAE business hours and prompt responses during the working day.

Responsibilities

• Manage and prioritise email, Slack and WhatsApp communications on leaders' behalf.
• Coordinate three diaries across UK, US and Middle East time zones.
• Prepare briefing notes, agendas and materials ahead of key meetings.
• Capture actions from meetings and follow up with owners for delivery.
• Coordinate community and mentorship sessions, including bookings and follow-ups.
• Arrange domestic and international travel, leadership retreats and events.
• Identify, pitch and secure podcast appearances for the CEO.
• Track contracts and signatures, maintain partner materials, and support presentations and content.

Skills

PA experience

Highly organised

AI tools

Excellent writer

Overlapping hours UK/USA/UAE

Tools

Google Workspace

Slack

Notion

Calendly

HubSpot

Asana

DocuSign

Claude

Job description

Personal Assistant to Senior Leadership Team

We believe everyone could be living their dream and positively impacting the world if they had the right access to opportunity, no matter where they are starting from.

Dream is built on one mission: to help 10 million people start a business.

We believe everyone could be living their dream and positively impacting the world if they had the right access to opportunity, no matter where they are starting from.

So we are building the world's best place to start a business - one connected ecosystem bringing together everything someone needs to start, build and grow.

At Dream, help is our number one priority. We will never charge for help, and each month we commit at least 10% of our profits to give directly back to dreamers in our community.

We're ambitious about what we're building, we move fast, and we care deeply about the people we're building it for.

If you want to build something that could genuinely change millions of people's lives, we can't wait to meet you.

The Opportunity

We are looking for an exceptional Personal Assistant to support three members of our senior leadership team, including our Chief Executive Officer. This is a high-impact role at the centre of a fast-growing group. You will own the scheduling, communications and coordination that allow our leaders to focus on strategy, partnerships and growth, and you will see first hand how a purpose-led business is built and scaled.

What You Will Own

• Manage and prioritise email, Slack and WhatsApp communications, responding on the leaders' behalf where appropriate.
• Coordinate three diaries across UK, US and Middle East time zones, resolving conflicts and rescheduling promptly.
• Prepare briefing notes, agendas and materials ahead of key meetings.
• Capture actions from meetings and follow up with owners to ensure delivery.
• Coordinate community and mentorship sessions, including bookings, attendee communication and follow-ups.
• Arrange domestic and international travel, leadership retreats and events.
• Identify, pitch and secure podcast appearances for the CEO.
• Track contracts and signatures, maintain partner materials, and support with presentations and written content.

Must-Haves

• Previous experience as a PA or EA supporting founders or senior leaders.
• Highly organised, with the ability to manage competing priorities across several stakeholders.
• A confident, daily user of AI tools who adopts new technology quickly and independently.
• An excellent writer, able to adapt your tone to different voices and audiences.
• Based in Dubai or the UK, with working hours that overlap with UK, USA, UAE business hours and prompt responses during the working day.

Nice-to-Haves

• Proficiency in, or the ability to learn quickly: Google Workspace, Slack, WhatsApp, HubSpot, Notion, Asana, Granola, Calendly, DocuSign and Claude.
• Experience supporting leaders across several time zones.
• Experience securing podcast or speaking opportunities.

What Great Looks Like

• Proactive, with sound judgement on what to elevate and what to resolve yourself.
• Switches quickly between tasks without losing track of any of them.
• Discreet and composed under pressure.
• Committed to excelling in this role and building deep expertise within it.

How Success Will Be Measured

• No double bookings, and missed meetings rebooked within 24 hours.
• Inboxes triaged daily, with routine replies handled without escalation.
• Briefs and agendas ready before every key meeting.
• Meeting actions logged, chased and closed.
• Regular podcast appearances secured for the CEO.

Dream is an equal opportunities employer and welcomes applications from all backgrounds.