Executive Personal Assistant to CEO & Leadership Team

HelpBnk; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Dream is seeking an exceptional Personal Assistant to support three members of our senior leadership team, including the Chief Executive Officer. This high-impact role centers on scheduling, communications and coordination to enable leaders to focus on strategy and growth.

You will manage emails, Slack, and WhatsApp, coordinate three diaries across UK, US and Middle East time zones, prepare briefing notes and materials, and track actions.

Qualifications

• Previous experience as a PA/EA supporting founders or senior leaders.
• Ability to manage competing priorities across multiple stakeholders.
• Daily user of AI tools and quick adoption of new tech.
• Excellent writing with adaptable tone for different audiences.
• Based in Dubai or the UK with overlapping working hours.

Responsibilities

• Manage and prioritise email, Slack and WhatsApp communications for leaders.
• Coordinate three diaries across UK, US and Middle East time zones.
• Prepare briefing notes, agendas and materials for key meetings.
• Capture actions and follow up to ensure delivery.
• Coordinate community and mentorship sessions and travel arrangements.
• Identify and secure podcast appearances for the CEO.
• Track contracts and signatures, maintain partner materials and support presentations.

Skills

PA/EA support

Time management

AI tools

Excellent writing

Global time zone coordination

Tools

Google Workspace

Slack

Notion

Asana

Calendly

DocuSign

Claude

Job description

Dream is seeking an exceptional Personal Assistant to support three members of our senior leadership team, including the Chief Executive Officer. This high-impact role centers on scheduling, communications and coordination to enable leaders to focus on strategy and growth.

You will manage emails, Slack, and WhatsApp, coordinate three diaries across UK, US and Middle East time zones, prepare briefing notes and materials, and track actions.