Executive PA to CEO & Leadership Team (Global)

Dream Inc Ltd; Dubai; On-site; AED 150,000 - 270,000; Full time

Job summary

Dream is seeking an exceptional Personal Assistant to support three members of the senior leadership team, including the CEO. You will manage calendars, email, and communications across UK, US and Middle East time zones, enabling leaders to focus on strategy.

This high-impact role requires outstanding organisation, discretion, and superb written communication. You will arrange travel, prepare briefing notes, secure podcast appearances, and coordinate events and partnerships to help Dream scale.

Qualifications

• Previous experience as a PA or EA supporting founders or senior leaders.
• Highly organised, with the ability to manage competing priorities across several stakeholders.
• A confident, daily user of AI tools who adopts new technology quickly and independently.
• An excellent writer, able to adapt your tone to different voices and audiences.
• Based in Dubai or the UK, with working hours that overlap with UK, USA, UAE business hours and prompt responses during the working day.

Responsibilities

• Manage and prioritise email, Slack and WhatsApp communications on leaders' behalf.
• Coordinate three diaries across UK, US and Middle East time zones.
• Prepare briefing notes, agendas and materials ahead of key meetings.
• Capture actions from meetings and follow up with owners for delivery.
• Coordinate community and mentorship sessions, including bookings and follow-ups.
• Arrange domestic and international travel, leadership retreats and events.
• Identify, pitch and secure podcast appearances for the CEO.
• Track contracts and signatures, maintain partner materials, and support presentations and content.

Skills

PA experience

Highly organised

AI tools

Excellent writer

Overlapping hours UK/USA/UAE

Tools

Google Workspace

Slack

Notion

Calendly

HubSpot

Asana

DocuSign

Claude

Job description

Dream is seeking an exceptional Personal Assistant to support three members of the senior leadership team, including the CEO. You will manage calendars, email, and communications across UK, US and Middle East time zones, enabling leaders to focus on strategy.

This high-impact role requires outstanding organisation, discretion, and superb written communication. You will arrange travel, prepare briefing notes, secure podcast appearances, and coordinate events and partnerships to help Dream scale.