Executive Assistant to Group CEO

Club L London Limited; Dubai; Presencial; AED 402.000 - 670.000; Jornada completa

Descripción de la vacante

Club L London Limited in Dubai seeks a world-class Executive Assistant to support the Group CEO across a diversified portfolio. This is not ordinary admin work; it's executive control at pace and discretion, guarding attention and coordinating global operations.

You will manage inbox, calendar, travel, and cross-functional communications, ensuring meetings are purposeful and actions tracked, across London, Manchester, and Dubai.

Formación

• Exceptional organisational skills with meticulous attention to detail.
• Calm, composed, and decisive under pressure.
• Naturally anticipatory and proactive problem-solver.
• Confident managing high-volume communications across channels.
• Discreet, trusted, and highly professional at all times.

Responsabilidades

• Inbox & communication control: manage CEO inbox across all channels and triage messages.
• Diary & time architecture: design and protect the CEO calendar with intent.
• Executive coordination: coordinate across leadership, teams, and external partners; ensure follow-ups.
• Travel & global logistics: end-to-end planning for domestic and international travel across time zones.

Conocimientos

Executive support

Calendar management

Travel arrangements

Stakeholder management

Discretion

Communication

Descripción del empleo

About Us

Club L London is the next-generation online fashion retailer for the forward-thinking woman. Conceptualised and crafted in-house and abroad, we specialise in accessible luxury and designs of unrivalled quality that flatter all figures.

From prom to occasion, maternity, bridal, and beyond, we deliver an elevated shopping experience that connects our global community of trend-setting consumers, influencers, and content creators with fresh collections dropping weekly.

The Role

We are seeking a world-class Executive Assistant (EA) to support the Group CEO of a diversified portfolio of businesses spanning multiple sectors and geographies. This is not administrative support. This is executive control at the highest level of pace, precision, and discretion.

You are the gatekeeper, filter, and operational rhythm behind the CEO, ensuring that attention is protected, communication is intentional, and nothing reaches leadership that does not deserve to. In a business spanning London, Manchester, and Dubai, you are the constant point of order in an always-moving environment.

Key Responsibilities

You will run the CEO’s world with quiet authority and absolute precision:

Inbox & Communication Control

• Full ownership of CEO inbox management across all channels
• Prioritise, filter, and respond where appropriate, ensuring only what matters reaches the CEO
• Triage urgency vs importance in real time
• Draft responses, manage follow-ups, and maintain communication flow
• Ensure no critical message is missed, delayed, or lost in volume

Diary & Time Architecture

• Own and design the CEO calendar with intent, not reaction
• Protect time aggressively, ensuring focus is preserved for high-impact work
• Manage scheduling conflicts and resolve friction before it reaches the CEO
• Ensure every meeting has purpose, preparation, and outcome clarity

Executive Coordination

• Act as central point of coordination across leadership, teams, and external partners
• Ensure meetings are prepared, briefed, and followed through
• Track actions, commitments, and deliverables across stakeholders
• Maintain momentum across fast-moving priorities

Travel & Global Logistics

• End-to-end management of domestic and international travel (UK, Europe, Dubai, US)
• Seamless coordination of itineraries, meetings, and business flow across time zones
• Ensure travel time is productive, structured, and fully supported

  What excellence looks like

  • The CEO only sees what truly matters
  • The inbox feels controlled, not overwhelming
  • The calendar is intentional, not reactive
  • Nothing slips, stalls, or gets forgotten
  • The CEO operates in clarity, not noise
  • Execution feels effortless because everything is already handled

  About You

  • Exceptionally organised with obsessive attention to detail
  • Calm, composed, and decisive under pressure
  • Naturally anticipatory - you solve problems before they surface
  • Confident managing high-volume communication environments
  • Discreet, trusted, and highly professional at all times
  • Fast-moving, adaptable, and unphased by change or intensity
  • You don’t wait for instruction, you stay ahead of it