Personal Assistant

PayFuture PTE Limited; Dubai; On-site; AED 180,000 - 480,000; Full time

Job summary

PayFuture PTE Limited is seeking a highly organized Personal Assistant to support the Co-Founder in a fast-paced fintech environment in Dubai, UAE. You will manage calendars, travel, communications, and both professional and personal priorities with discretion.

The role requires proactive problem-solving, ownership of outcomes, and the ability to operate across multiple time zones while maintaining highest levels of confidentiality.

Qualifications

• Prior experience as PA/EA/Chief of Staff or similar.
• Excellent organizational and time management skills.
• Proactive, detail-oriented, and able to work across time zones.

Responsibilities

• Manage complex calendars and multi-time zone scheduling.
• Coordinate domestic and international travel arrangements.
• Act as gatekeeper for internal and external stakeholders.
• Prepare meeting agendas, briefing materials, and follow-up items.
• Track priorities, deadlines, and deliverables with discretion.
• Assist with personal administrative matters and lifestyle management.
• Coordinate events, meetings, and special projects.
• Support research, data gathering, and ad-hoc initiatives.
• Identify process improvements to raise efficiency.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

PayFuture is a payments technology company operating at the intersection of fintech, e-commerce, and emerging markets. We enable global merchants to access high-growth markets through a single integration, connecting businesses to local payment methods and consumers worldwide.

As we continue our growth journey, we are seeking a highly organised, proactive, and resourceful Personal Assistant to support one of our Co-Founders. This is a unique opportunity to work alongside a senior executive in a fast-paced, entrepreneurial environment where no two days are the same.

The Role

As Personal Assistant to the Co-Founder, you will act as a trusted partner, helping maximize efficiency, productivity, and focus. You will manage a wide range of administrative, operational, and personal responsibilities, ensuring seamless day-to-day execution across professional and personal priorities.

This role requires exceptional organizational skills, discretion, attention to detail, and the ability to anticipate needs before they arise. The ideal candidate thrives in dynamic environments, enjoys solving problems, and takes ownership of outcomes.

Responsibilities

• Manage complex calendars, scheduling meetings across multiple time zones and ensuring optimal prioritization of commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
• Act as a gatekeeper and point of coordination for internal and external stakeholders.
• Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
• Track priorities, deadlines, and key deliverables, ensuring timely execution and follow-through.
• Manage confidential information with the highest level of professionalism and discretion.
• Assist with personal administrative matters, appointments, and lifestyle management when required.
• Coordinate events, executive meetings, offsites, and special projects.
• Support the Co-Founder with research, data gathering, and ad-hoc business initiatives.
• Identify opportunities to improve processes, organization, and efficiency across daily operations.

What We're Looking For

• Previous experience as a Personal Assistant, Executive Assistant, Chief of Staff, or similar support role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High attention to detail and a proactive mindset.
• Strong problem-solving skills with the ability to work independently.
• Comfortable working across different time zones and managing changing priorities.
• Proficiency with Google Workspace, Microsoft Office, and productivity tools.
• Absolute discretion and professionalism when handling sensitive information.

What Success Looks Like

• The Co-Founder operates with increased focus and efficiency.
• Priorities, meetings, and commitments are proactively managed.
• Administrative and operational tasks are executed seamlessly.
• Potential issues are identified and resolved before they become problems.
• Communication and coordination across stakeholders run smoothly.