Personal Assistant
wolek
A complete application in a minute
Tailored resume and cover letter, ready to send.
Benefits offered by this job
Job summary
The Wolek Team is seeking a dedicated Personal Assistant to support the founder of a multi-product company in marketing, PR, IT and AI. The role blends personal and business tasks in a fast-paced environment, requiring discretion and reliability.
You will manage the founder's calendar, travel, events, home life and logistics, with 70% personal focus and 30% business. The position is hybrid in Dubai with flexible hours, starting immediately and lasting two years or more.
Qualifications
- Experience as a Personal Assistant is welcome, realistically 1 year or more.
- Living in Dubai or strong knowledge of the city (at least 6 months).
- English at B2 level or higher, written and spoken.
- Confident use of AI tools and Google Workspace or Microsoft Office.
- Reliable and detail-oriented with ability to meet deadlines.
Responsibilities
- Manage the founder's calendar, daily schedule and priorities.
- Plan travel, events and logistics; build systems for tasks and follow-ups.
- Handle personal requests, bookings and errands with discretion.
- Coordinate home tasks, contractors and household staff.
- Support inbox, presentations and research as needed.
Skills
Tools
Job description
The Wolek Team is looking for a personal assistant for a family of co-founders who run multi-product companies in marketing, PR, IT and AI and speak regularly at conferences.
The founders work fast, hold a high standard for everything, and care a lot about the people on the team. That shapes how the founders work with an assistant today: with respect for the job, clear expectations and real trust.
You will work closely with the founder every day, and many daily decisions will be yours to make.
You will look after the founder's schedule, logistics, travel, events, home and everyday life, so that small things never take up the founder's time.
The work is around 70% personal and 30% business. A lot of the personal work overlaps with business, so this is an estimate rather than a fixed split. Business tasks grow step by step, as trust grows. The founders are not looking for someone who just completes tasks, but for someone who completes them in the most optimal way.
The days are full and plans change, so the founders need a person with a structured, logical mind: someone who keeps the calendar under control, builds systems that work, and handles whatever comes in that day. If you enjoy making someone's life run smoothly and like being the person others rely on, this role will feel right.
The founder is looking for someone to stay for 2 years and more. If this position is a step towards something else, it is not the right fit.
You can grow here: in responsibilities, in the tasks you are trusted with, and in compensation. Trust takes time to build, so growth comes gradually. The right person takes pride in being a trusted right hand, wants to grow as a PA, and has grounded, realistic ambition. Loyalty matters a lot here, and it is rewarded.
The role is full-time from the start, with a contract under UAE labour law and an NDA. The start date is no later than 20 November 2026.
This is a hybrid role: partly in person in Dubai and partly from home, so you won't need to be in person every day. You get the benefits of a corporate job without the office routine.
There is no fixed schedule. Hours are set week by week around the founder's schedule. Each day has set core hours, usually between 10:00 and 18:00, but they can change depending on the schedule. Most importantly, you need to be reachable between 10:00 and 22:00, which does not mean sitting at a desk the whole time. You work Monday to Saturday, and Sunday is always your day off.
- Run the founder's calendar and daily schedule, and keep it in order when plans change
- Plan days and weeks ahead and set the main focus for each day
- Manage logistics and build systems for tasks, deadlines and follow-ups
- Keep track of the founder's monthly personal goals, from gym sessions to early nights, and make sure they happen
- Organise events, and the founder's participation in conferences
- Organise trips end to end: flights, hotels, transfers and itineraries
- Book restaurants, spa, health and beauty appointments, always with options to choose from (at least five for hotels and restaurants), and a Plan B and Plan C for bigger plans
- Manage wardrobe, packing and outfits, including digitising the wardrobe for travel such as conferences or other occasions
- Handle personal requests, bookings and errands in person
- Coordinate household staff, contractors and service providers, and follow maintenance and renovation through to the end
- Manage home tasks
- Inbox, presentations and research, and acting on the founder's behalf when needed
Experience as a Personal Assistant is welcome, realistically 1 years or more. Similar experience will also be considered. Experience helps you know whether this kind of job is right for you.
What matters most is how you complete the test tasks, how you use AI, your language skills, your attention to detail, your research skills, and your understanding of marketing, AI, home management and planning.
- A structured, logical mind: you look for the most optimal way to do things and you build systems
- Living in Dubai or a good knowledge of the city at least 6 months
- at least 1 year of driving experience in general. If not, a driver will need to be considered
- English at B2 level or higher, written and spoken
- Confident use of AI tools and Google Workspace or Microsoft Office
- Reliable and detail-oriented: you meet deadlines early and present your work clearly
- Full discretion, including the NDA and no posting about the founder's life on social media
- Salary of up to AED 13,000 per month in the first year, depending on the candidate, with a salary review after the first year based on performance
- An annual bonus of up to a 13th salary
- A business-class Tesla, fully provided
- Visa sponsorship and health insurance
- A MacBook or an ipad
- An iPhone
- a SIM card
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
