Personal Assistant to Director ( 0 to 1 year Exp only)

UAE Valves; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

UAE Valves in Dubai is seeking an Executive Personal Assistant to support senior leadership with calendars, travel coordination, and document preparation. The role emphasizes professionalism, discretion, and reliability in a fast-paced environment.

Ideal candidates have 0-1 year of experience in administrative roles, strong communication skills, and proficiency in MS Office. This is a full-time, on-site position requiring excellent organization and motion to handle multiple tasks efficiently.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to support day-to-day activities of senior leadership.
• Candidates should possess effective Communication skills, including clear written and verbal communication and professional email and phone etiquette.
• Candidates should possess Diary Management capabilities, including scheduling, calendar coordination, and meeting organization.
• Candidates should possess solid Clerical Skills, such as document preparation, record keeping, filing, and basic data entry.
• Relevant qualifications such as a diploma or bachelor’s degree in Business Administration or a related field are preferred.
• Strong organizational skills, attention to detail, time management, and the ability to prioritize multiple tasks are beneficial.
• Proficiency in MS Office or similar productivity tools and comfort with digital communication platforms is advantageous.
• Demonstrated professionalism, discretion in handling confidential information, and willingness to learn in a fast-paced environment are highly valued.

Responsibilities

• Manage calendars for senior leadership and coordinate scheduling of meetings.
• Coordinate travel arrangements and prepare meeting materials and presentations.
• Prepare documents, reports, and basic analyses as required.
• Handle correspondence and phone calls with professional etiquette.
• Maintain organized digital and physical files and assist with office coordination.
• Liaise with internal and external stakeholders to ensure timely responses.
• Arrange internal and external meetings and track follow-up actions.
• Assist with confidential information handling and personal errands as needed.

Skills

Personal Assistance

Diary Management

Communication Skills

Clerical Skills

Time Management

Discretion

Stakeholder Liaison

Email Etiquette

Phone Etiquette

Documentation

Education

Business Administration Degree

Tools

MS Office

Job description

Company Description

UAE Valves is a reliable industrial valve supplier serving customers across the Middle East, Africa, and international markets. The company provides engineered valve solutions for sectors such as oil and gas, power, water treatment, petrochemical, marine, and general industry. Its product portfolio includes a wide range of valve types, offered in various steel alloys and designed to meet API, ASME, EN, AWWA, and ISO standards. UAE Valves collaborates closely with EPC contractors, consultants, and end users to ensure accurate valve selection, technical compliance, and timely project delivery, making it a trusted partner for complex engineering projects.

Role Description

This is a full-time, on-site Executive Personal Assistant role based in Dubai, United Arab Emirates, suitable for candidates with 0 to 1 year of experience. The Executive Personal Assistant will support senior leadership with day-to-day administrative and personal tasks, including managing calendars, scheduling meetings, and coordinating travel and appointments. The role involves preparing documents, presentations, and basic reports, handling correspondence and phone calls, and maintaining organized digital and physical files. The assistant will help arrange internal and external meetings, support follow-up actions, and liaise with stakeholders to ensure smooth communication and timely responses. Occasional support with personal errands, basic office coordination, and confidential information handling is expected, with an emphasis on professionalism, discretion, and reliability.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to support day-to-day activities of senior leadership.
• Candidates should possess effective Communication skills, including clear written and verbal communication and professional email and phone etiquette.
• Candidates should possess Diary Management capabilities, including scheduling, calendar coordination, and meeting organization.
• Candidates should possess solid Clerical Skills, such as document preparation, record keeping, filing, and basic data entry.
• Relevant qualifications such as a diploma or bachelor’s degree in Business Administration or a related field are preferred.
• Strong organizational skills, attention to detail, time management, and the ability to prioritize multiple tasks are beneficial.
• Proficiency in MS Office or similar productivity tools and comfort with digital communication platforms is advantageous.
• Demonstrated professionalism, discretion in handling confidential information, and willingness to learn in a fast-paced environment are highly valued.