Secretary

Khansaheb Group; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Khansaheb Group seeks a proactive Personal Assistant to support a senior Line Manager in Dubai. You will manage calendars, coordinate meetings, travel, and communications, ensuring tight organization and timely delivery of tasks.

The role requires 2+ years in an EA/PA capacity with strong discretion, professionalism, and excellent written and verbal communication. Proficiency with Microsoft Office is essential for daily operations.

Qualifications

• 2+ years in a Personal Assistant or Executive Assistant role.
• Experience supporting senior-level management is required.
• Strong organizational and time-management skills.

Responsibilities

• Manage the Line Manager’s calendar, schedule meetings, and arrange travel.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Handle phone calls, emails, and other communications.
• Organize and maintain confidential files and documents.
• Assist in preparing reports and presentations.

Skills

Calendar management

Meeting coordination

Communication skills

Discretion & professionalism

Microsoft Office suite

Education

Graduate

Tools

Microsoft Office

Outlook

Excel

Job description

Dubai Career Level: Mid Career (2+ years of experience) Education: Graduate Full time 6 months ago

Positions: 1 No. of Application: 0

Job Views: 0

Role Purpose:

The incumbent will be responsible for handling day-to-day administrative tasks such as managing calendars, scheduling meetings, preparing documents, and helping with communication and follow-ups. The main goal is to help the Line Manager stay organized and focused by managing their time and supporting key tasks. The ideal candidate should be detail-oriented, professional, and able to handle confidential information with care.

Key Task and Responsibilities:

• Manage the Line Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle phone calls, emails, and other communications.
• Organize and maintain files, records, and confidential documents.
• Support the preparation of reports, presentations, and other business documents.
• Coordinate with internal teams and external partners as needed.
• Assist in planning and organizing events, meetings, or company activities.
• Track deadlines, tasks, and priorities to ensure nothing is missed.
• Perform general administrative duties and special projects as assigned.
• Act as a point of contact between the LM and staff or clients.

Experience, Knowledge and Skills:

• Minimum 2-3 years in a Personal Assistant or Executive Assistant role.
• Experience supporting senior-level management.
• Strong organizational and time-management skills
• Excellent communication (written and verbal)
• High level of discretion and professionalism
• Proficient in Microsoft Office (especially Outlook, Word, Excel)
• Ability to prioritize tasks and work independently