Dubai-Based Executive Assistant to Director (On-Site)

UAE Valves; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

UAE Valves in Dubai is seeking an Executive Personal Assistant to support senior leadership with calendars, travel coordination, and document preparation. The role emphasizes professionalism, discretion, and reliability in a fast-paced environment.

Ideal candidates have 0-1 year of experience in administrative roles, strong communication skills, and proficiency in MS Office. This is a full-time, on-site position requiring excellent organization and motion to handle multiple tasks efficiently.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to support day-to-day activities of senior leadership.
• Candidates should possess effective Communication skills, including clear written and verbal communication and professional email and phone etiquette.
• Candidates should possess Diary Management capabilities, including scheduling, calendar coordination, and meeting organization.
• Candidates should possess solid Clerical Skills, such as document preparation, record keeping, filing, and basic data entry.
• Relevant qualifications such as a diploma or bachelor’s degree in Business Administration or a related field are preferred.
• Strong organizational skills, attention to detail, time management, and the ability to prioritize multiple tasks are beneficial.
• Proficiency in MS Office or similar productivity tools and comfort with digital communication platforms is advantageous.
• Demonstrated professionalism, discretion in handling confidential information, and willingness to learn in a fast-paced environment are highly valued.

Responsibilities

• Manage calendars for senior leadership and coordinate scheduling of meetings.
• Coordinate travel arrangements and prepare meeting materials and presentations.
• Prepare documents, reports, and basic analyses as required.
• Handle correspondence and phone calls with professional etiquette.
• Maintain organized digital and physical files and assist with office coordination.
• Liaise with internal and external stakeholders to ensure timely responses.
• Arrange internal and external meetings and track follow-up actions.
• Assist with confidential information handling and personal errands as needed.

Skills

Personal Assistance

Diary Management

Communication Skills

Clerical Skills

Time Management

Discretion

Stakeholder Liaison

Email Etiquette

Phone Etiquette

Documentation

Education

Business Administration Degree

Tools

MS Office

Job description

UAE Valves in Dubai is seeking an Executive Personal Assistant to support senior leadership with calendars, travel coordination, and document preparation. The role emphasizes professionalism, discretion, and reliability in a fast-paced environment.

Ideal candidates have 0-1 year of experience in administrative roles, strong communication skills, and proficiency in MS Office. This is a full-time, on-site position requiring excellent organization and motion to handle multiple tasks efficiently.