Executive Assistant to CEO | Jobs in Dubai

talentbridgedubai; Dubai; On-site; AED 112,000 - 167,000; Full time

Job summary

Orion Funded is seeking an Executive Assistant to the CEO in Dubai to provide comprehensive executive and personal support, manage calendars, coordinate travel, and handle confidential correspondence. The role requires strong experience with AI-powered productivity tools, exceptional organizational skills, and the ability to work independently in a fast-paced, tech-driven environment.

You will optimise the CEO's schedule, support cross-departmental projects, and prepare briefs, reports, and

Qualifications

• Proven experience supporting C-level executives in fast-paced environments.
• Strong knowledge of AI-powered productivity tools and automation platforms.
• Exceptional organisational skills with high attention to detail.
• Absolute discretion and professional ethics with confidential information.
• Strong cross-departmental communication and stakeholder management.
• Ability to work independently and take initiative.
• Proficiency in Microsoft Office and modern collaboration tools.

Responsibilities

• Provide executive and personal support to the CEO, including calendar management and travel coordination.
• Optimise the CEO's schedule and support cross-departmental projects and reporting.
• Prepare meeting agendas and circulate accurate notes using AI-powered note-takers.
• Handle confidential information with discretion at all times.
• Coordinate with departments to ensure seamless operations and information flow.
• Prepare presentations, reports, and briefing documents as needed.
• Act as first point of contact for key stakeholders and represent the CEO professionally.

Job description

Executive Assistant to CEO | Jobs in Dubai

Location: Dubai, UAE
Salary: AED 10,000 AED 15,000 (Depending on experience)
Reporting to: Chief Executive Officer (CEO)
HR Partner: Talent Bridge Dubai

About Orion Funded

Orion Funded is a fast-growing, tech-driven proprietary trading firm with its main operational hub in Spain and Dubai and a global reach. We provide traders with access to funded accounts (similar to FTMO). Traders complete an evaluation process to prove their skills, and upon passing, they receive a funded account to trade with.

Key Responsibilities

• Provide comprehensive executive and personal support to the CEO, including calendar management, travel coordination, and confidential correspondence.
• Optimise the CEOs schedule and support cross-departmental projects, communications, and reporting.
• Prepare meeting agendas, take and circulate accurate notes (leveraging AI-powered note-taker tools and automation platforms).
• Handle sensitive information with the utmost confidentiality and discretion at all times.
• Coordinate with various departments to ensure seamless business operations and information flow.
• Prepare presentations, reports, and briefing documents as needed.
• Act as the first point of contact for key stakeholders and represent the CEO professionally.

Candidate Profile

• Proven experience supporting C-level executives, preferably in fast-paced, high-growth, or tech-driven environments.
• Strong knowledge of AI-powered productivity tools and automation platforms (e.g., meeting note-takers, workflow automations, document management).
• Exceptional organisational skills, attention to detail, and ability to manage competing priorities.
• Absolute discretion and a strong sense of professional ethics regarding confidential matters.
• Strong cross-departmental communication and stakeholder management skills.
• Ability to work independently, take initiative, and adapt quickly.
• Proficiency in Microsoft Office and modern collaboration tools.

Similar Job Titles:

• Personal Assistant
• Secretary to CEO
• Private Secretary

Candidates that do not adhere to this process will be eliminated, as the purpose is to reduce the HR efforts of the employer.