Team Assistant

Mackenzie Jones Limited; Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

Mackenzie Jones Middle East invites applications for a Western Team Assistant based at the Dubai headquarters to support the Executive Assistant and team.

You will maintain contact records, prepare weekly research reports, and manage travel and expenses across time zones; you will work in a globally oriented, discreet environment.

The role requires strong English, organizational skills, and professionalism; candidates should be comfortable handling confidential information.

Qualifications

• Excellent English communication skills and strong attention to detail.
• Proactive, confidential, and professional.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Manage contact management system records and updates.
• Collate and prepare a weekly research report.
• Maintain a global conference spreadsheet to keep the team updated.
• Assist with printing and collation of research packs for business trips.
• Prepare purchase orders, currency requests and expense claims.
• Schedule conference calls and arrange travel across time zones.

Skills

Excellent English communication

Attention to detail

Discretion and confidentiality

Proactive attitude

Job description

I am currently working on behalf of a private investment group with a twenty-five year heritage of generating and allocating capital and ideas that can help people to lead more prosperous lives, and which applies its investor’s expertise to a long standing involvement in the sustainable development of communities around the globe. Based at their headquarters in Dubai, this exciting and challenging opportunity has become available for a Western Team Assistant to provide administrative support alongside the existing Executive Assistant.

You will be required to provide strong administrative support to the existing EA and other team members and be solely responsible for the contact management system by ensuring all business cards and contacts are recorded in the system. You will also be responsible for collating and preparing a weekly research report and maintain a global conference spread sheet to ensure the team are kept up to date at all times. Other duties will include assisting with the printing and collating of research packs for business trips, preparation of purchase orders, currency requests and expense claims for the team. Being ‘Globally Savvy’ will be advantageous as the Senior Managers travel frequently so you will be required to Schedule conference calls and travel arrangements in multiple time zones.

You will be an efficient and well organized individual. A team player, who is able to carry out a number of tasks concurrently, I am looking for quick-learners with excellent English communication skills with strong attention to detail. You will be a proactive individual with strict professionalism and a strong code of ethics and confidentiality. You must be smart in appearance and immaculately presented with a mature attitude.

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

- Beijing – Part-time work available, China