Executive Assistant to Chief Financial Officer

Miller Hay; Dubai; On-site; AED 234,000 - 257,000; Full time

Job summary

Miller Hay in Dubai is seeking an Executive Assistant to support the Chief Financial Officer. The role entails managing complex diary and communications, travel logistics, and confidential office operations in a professional services setting.

The ideal candidate has 5+ years in a PA/EA role, experience in professional services, and is comfortable working in the Middle East. This position is based in Dubai and requires discretion and proactive problem solving.

Qualifications

• Minimum 5 years’ experience in a PA/EA role.
• Ability to support a team.
• Experience of working within professional services.
• Middle East work experience preferable.

Responsibilities

• Day-to-day office operations, exercising the utmost discretion at all times.
• Arrange and schedule meetings, prepare agendas and relevant documents.
• Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently.
• Extensive Outlook diary, email & contacts management.
• Full logistical support for travel including and not limited to flights, hotels and visa processing.
• Process expense claims relating to travel and other corporate expenses.
• Manage executive filing and data management systems ensuring timely and accurate document control.
• Respond to routine correspondence and maintain organized filing and follow-up systems for all correspondence.
• Respond and greet visitors in a welcoming and efficient manner.
• Manage telephone calls.
• Undertake research when required.
• Assist in personal issues and maintain complete confidentiality.
• Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint.
• Oversee messenger/courier activities.
• Additional duties / assignments as directed.

Skills

PA/EA experience

Team support

Professional services

Middle East experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant to Chief Financial Officer

A professional services company based in Dubai is currently looking to recruit an Executive Assistant to support the Chief Financial Officer.

Responsibilities

• Day to day office operations, exercising the utmost discretion at all times.
• Arrange and schedule meetings, prepare agendas and relevant documents.
• Manage relationships with internal and external parties such as government entities, clients, service providers etc, providing information and handling issues independently.
• Extensive Outlook diary, email & contacts management.
• Full logistical support for travel including and not limited to flights, hotels and visa processing.
• Process expense claims relating to travel and other corporate expenses.
• Manage executive filing and data management systems ensuring timely and accurate document control.
• Respond to routine correspondence and maintain organized filing and follow-up systems for all correspondence.
• Respond and greet visitors in a welcoming and efficient manner.
• Manage telephone calls.
• Undertake research when required.
• Assist in personal issues and maintain complete confidentiality.
• Transcribe dictation and typing of documents using Microsoft Word, Excel or PowerPoint.
• Oversee messenger/courier activities.
• Additional duties / assignments as directed.

The ideal candidate will have

• A minimum of 5 years’ experience in a PA/EA role.
• Ability to support a team.
• Experience of working within professional services.
• Middle East work experience preferable.

Salary c22K AED

About The Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.