Administrative Assistant - Dubai

PJT Partners, Inc; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

PJT Partners in Dubai seeks an experienced Administrative Assistant to provide strategic support to the Dubai team. You will help organise roadshows, manage calendars, handle multiple phone lines, and draft or reply to client emails with professionalism and discretion.

You will work closely with professionals and internal colleagues, travel arrangements, data entry, and back‑up coverage, while upholding accuracy, integrity of data, and strong interpersonal relationships within a fast‑paced

Qualifications

• Minimum 3 years’ of experience working in financial services, law firms or private equity funds
• Previous experience in supporting teams as well as organising roadshows
• Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
• Excellent oral and written communication skills and high attention to detail
• Professional presence, positive demeanour and strong interpersonal skills
• High level of integrity, sound judgement, and strong work ethic
• Eagerness to work in an entrepreneurial, results-driven environment
• Proficiency in Microsoft Office Suite, Salesforce experience a plus
• Fluency in English is required and proficiency in Arabic is desired

Responsibilities

• Support in organising roadshows for the business
• Act as gatekeeper to professionals of the Dubai-coverage team and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required
• Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
• Cover multiple phone lines, and communicate with clients as requested
• Send and reply to emails on behalf of professionals; draft other correspondence
• Proactively seek to learn and understand the business to better assist professionals and/ or clients
• Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
• Handle confidential documents and correspondence as required, including some personal administration
• Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
• Provide back-up to other administrative assistants as required (holiday cover etc.)

Skills

Administrative support

Communication skills

Time management

Integrity

Microsoft Office

Salesforce experience

Job description

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds. From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients. To learn more about PJT Partners, please visit our website at www.pjtpartners.com.

Responsibilities

PJT wishes to hire an experienced and highly motivated Administrative Assistant in Dubai to provide strategic support members of the Dubai team.

• Support in organising roadshows for the business
• Act as gatekeeper to professionals of the Dubai-coverage team and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required
• Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
• Cover multiple phone lines, and communicate with clients as requested
• Send and reply to emails on behalf of professionals; draft other correspondence
• Proactively seek to learn and understand the business to better assist professionals and/ or clients
• Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
• Handle confidential documents and correspondence as required, including some personal administration
• Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
• Provide back-up to other administrative assistants as required (holiday cover etc.)

Qualifications

PJT Partners seeks to hire individuals who are highly motivated, intelligent and have demonstrated excellence in prior endeared.

• Minimum 3 years’ of experience working in financial services, law firms or private equity funds
• Previous experience in supporting teams as well as organising roadshows
• Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
• Excellent oral and written communication skills and high attention to detail
• Professional presence, positive demeanour and strong interpersonal skills
• High level of integrity, sound judgement, and strong work ethic
• Eagerness to work in an entrepreneurial, results-driven environment
• Proficiency in Microsoft Office Suite, Salesforce experience a plus
• Fluency in English is required and proficiency in Arabic is desired

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