Private PA

Marcilly Recruitment Ltd; Dubai; On-site; AED 279,000 - 335,000; Full time

Job summary

Marcilly Recruitment Ltd. is seeking a Private Personal Assistant for a high-profile UHNW client based in Dubai. The role involves personal, lifestyle and travel support, gatekeeping, and discreet handling of confidential matters.

Travel with the principals, including private jet arrangements, will be up to eight weeks yearly, with flexibility to work out of hours. The position is office-based in Dubai with close collaboration to the House Manager and EA, requiring superb organisational and

Qualifications

• 5+ years of PA experience, ideally in a UHNW environment
• Excellent discretion and trustworthiness for handling confidential information
• Strong organisational and multitasking abilities under pressure
• Ability to travel with principals and manage complex itineraries
• Experience coordinating personal and household logistics across time zones

Responsibilities

• Manage and coordinate calendars, appointments, and engagements for two principals
• Coordinate meetings, calls, and commitments across time zones
• Prepare agendas, itineraries, schedules, and daily overviews
• Coordinate personal travel, lifestyle arrangements, and private bookings
• Oversee personal logistics, household matters, and ad hoc requests
• Plan international travel itineraries and coordinate flights, visas, and accommodation
• Liaise with VIP services, security teams, and travel providers
• Handle confidential communications and manage emails

Skills

Organisational skills

Discretion

Travel coordination

Gatekeeping

Communication

Job description

High-profile Private PA Job Description

Marcilly Recruitment’s high-profile UHNW client is seeking a Private PA to provide high-level personal, lifestyle, and travel support. The role requires absolute discretion, strong organisational skills, and the ability to manage schedules, communications, and logistics seamlessly.

Salary: AED 25,000- 30,000

Hours: 09:00 – 18:00 Monday to Friday with flexibility required out of hours

Location: Dubai, UAE

Start date: ideally ASAP but happy to wait a notice period for the right person

This high-profile Private PA role is based in the office five days a week, with some support at the residence in Dubai Hills. This role will also involve travelling with the principals, which will be roughly up to eight weeks of the year. They do travel with an entourage via private jet, which can be at short notice, so they need someone with a really strong knowledge of luxury travel and various visas.

Acting as a trusted gatekeeper, this high-profile Private PA role ensures the smooth day-to-day management of their entire personal life, working closely with an executive assistant also based in the Dubai office. The young UHNW couple really need a high-calibre individual who is strong at anticipating needs and maintaining structure and efficiency.

They are a lovely couple to support, and are looking for an assistant they can get on well with, but the hours can be long at times. It is a nice, collaborative and supportive environment in both the house and the office. This role will work as part of a great team, working particularly closely with the House Manager and the EA.

High-profile Private PA Responsibilities include:

• Manage and coordinate calendars, appointments, and engagements for two principals with constantly changing priorities
• Coordinate meetings, calls, and commitments across time zones
• Act as a gatekeeper, prioritising requests and managing time effectively
• Prepare agendas, itineraries, schedules, and daily overviews as required
• Coordinate personal appointments, travel, and lifestyle arrangements
• Manage private bookings, memberships, and exclusive reservations
• Oversee personal logistics, household-related matters, and ad hoc requests
• Plan and manage international travel itineraries – these are extensive and always require the best of the best
• Coordinate flights, visas, ground transportation, and accommodation
• Liaise with VIP services, security teams, and travel providers
• Prepare detailed itineraries and ensure readiness ahead of travel
• Manage email, correspondence, and confidential communications
• Manage the security team and security logistics for properties and assets
• Extensive research into anything and everything
• Managing large purchases and interior design projects
• Liaise with senior executives, advisors, service providers, and family offices
• Handle highly sensitive information with absolute discretion
• Project management of personal projects and provide executive-level assistance as needed

High-profile PA Requirements:

• 5+ years’ experience working as a PA, ideally within an HNW/UHNW environment
• Must have prior UAE/GCC experience working as a PA/EA
• Positive, warm and engaging personality with the ability too build relationships with people at all levels
• Ability to manage multiple priorities and work under pressure
• Strong organisational and multitasking abilities
• Flexibility and adaptability with the need to work out of hours
• Extremely high level of discretion and confidentiality
• Excellent communication and written skills Team player with proven prior success

This is a fantastic opportunity to work with a high-profile, personable couple at the top of their game, in a role where you will be valued highly and looked after if you show dedication and a strong work ethic.

Marcilly Recruitment is a boutique London and Dubai based recruitment agency specialising in business operational and administrative support and private household recruitment in the UK, Europe and Middle East.

Unfortunately, due to the sheer volume of applications we receive, we cannot respond individually to each one. Therefore, if you have not heard from us within five working days, then sadly your application has been unsuccessful. Only candidates who are either based in the UAE currently or those who have prior GCC experience will be contacted for this role as per the client’s requirements.